Monthly Board Meeting Notes

July 9, 2024

Call to Order at 6:30pm

A Board meeting of the East Lincoln High School Band Aides, Inc. was held on Tuesday, July 9, 2024 in the conference room at 344 North Hwy 16, Denver, and was presided over by Mr. Wallace, with Charles Randolph, Band Board President, and with Regina McKee as secretary.

Attendance

• Voting Members: Dustin Wallace (on phone), Charles Randolph, Joe Anzalone, Lynne Devitt, Summer Carter, Christina Wall (on phone), Regina McKee

• Non Voting Members: Stacey Randolph

• Voting Members Absent: N/A

1. Director’s Update

• Gave update on Bands of America trip and gave go ahead to block rooms for band members and chaperones

  • Action: Wallace to pick hotel from the list provided by BoA

• Uniforms for Marching Band Show have been ordered

• Still looking for volunteers to provide staff lunches for Band Camp

  • Action: Charles to add special emphasis in next newsletter

2. Treasurer’s Update

• End of June Balance: $19k

• Savings Balance: $ 35k

• Outstanding Fees Balance: $23k

• Bibs delivered to the school on 6/13/24

• Shack pricing is set. Same as last year except Milkshakes (+$.50)

• Student statements emailed out the week of 7/8/24

• Budget must be finalized very soon.

  • Action: Board Members review and approve the 24-25 Budget by 7/15/24

3. President’s Update

• Band Camp weeks are 7/22 and 8/2

• Shack is 7/26 through 8/10

• Band Hotdog Social is 7/25 from 5:00pm until all the hotdogs are gone.

• Parent Preview is Aug 2nd at 3:30pm at ELHS

• Amendments to include middle school can be made to the bylaws fairly easily.

4. Questions and Discussion

• Band Camp

  • Frozen grapes - Being donated by Walmart for all days. Will be prepped and served by Alicia Sanbower (Kaylee Sanbower’s mother).

    • Alicia will also check with Walmart to see if they would be willing to donate anything further.

  • Goody bags - Delivery of contents have been sent to Christina Wall’s house.  Will be assembled prior to Band Camp. Accepting donations to include in bags.

  • Order forms for show shirts and jackets to be given out at band camp and must be returned by the end of band camp.

  • Parents to bring cases of water when they drop off kids at camp

• Shack

  • Clean up day scheduled for 7/20 and 7/21

  • Power, water, etc is on

  • Fire Marshall is scheduled

  • Pepsi is donating. Pickup the week of 7/22

  • Thompson Gas is ready to go

  • Ice Cream guy is ready to go

  • P&L sheet setup has been done

  • Article in The Denver Citizen Glossy going out soon

  • LKN Electric to come out to fix exhaust fan

  • First food order to be ordered next week. Delivery date: TBD

  • Menu is done. Prices are consistent, except ice cream.

    • Further discussion to be had about ice cream price increases and where to distribute the increase.  Prices increased from $32 to $35 per tub.

    • Action: Lynne to analyze ice cream pricing and provide suggestions to the Board.

  • New freezer has been purchased.  To be paid for after Shack.

    • Ready Ice freezer to be removed when new freezer has been delivered.

• Bands of America

  • Action: Wallace to confirm the dates for charter bus

• Booster meeting dates for band season

  • Action: Wallace to send out survey

5. Operations Update

• Clean Up, Props and Practice Field

  • Clean up Day on 7/13 at the garage starts at 9am

  • Need help building props for Band Camp the week of 7/15

  • Need to find someone who can move large conex to back side of garage

  • Need to treat practice field for ants and mow

  • Need to get the large band trailer in for service. Need someone with HD truck to pull.

6. Next Meeting

• August 21st at 7:30pm.

There being no further business to come before the meeting, the meeting was adjourned at 7:30 pm at which time the general meeting began.