A. Schools can apply through the EARCOS website. Membership is open to qualifying, accredited international schools that align with EARCOS’ mission and standards.

A. Members gain access to:

• Conferences and institutes

• Professional learning opportunities (webinars, workshops)

• Networking with 200+ schools across the region

• Leadership and governance resources

• Peer learning communities

A. Yes.

• Member Schools

• Associate Members (organizations, publishers, companies)

• Individual Members

• Affiliate Schools (outside the region)

A. EARCOS hosts several major events annually, including:

• Leadership Conference

• Teachers’ Conference

• Heads’ Institute

• Institute on higher education and admissions

A. A flagship annual event for:

• Heads of school

• Senior leaders

• Board members

A. Heads of School, Principals & Coordinators, Board members, etc.

Registration is completed online through the conference website. Member schools register through designated school representatives. (Administrative Assistant, Head of School Secretary)

A. Yes, but space is limited and fees are higher than member rates.

A. Fees vary by event, but generally:

• Members: lower registration rates

• Non-members: higher fees

• Additional cost for pre-conference workshops

A. Fees vary by event, but generally:

• Members: lower registration rates

• Non-members: higher fees

• Additional cost for pre-conference workshops

A. Yes, both are managed separately, and participants should ensure they are registered for both if they wish to attend pre-conference sessions.

A. Yes, changes can be made up to one week prior to the event. After this deadline, changes will no longer be accepted, and participants will be expected to attend the session they originally registered for. To request a change, please contact us at info@earcos.org.

A. Yes, meal options are available during the conference lunch and evening reception:

• Vegetarian: A dedicated vegetarian food station will be available.

• Gluten-Free: Gluten-free options will also be provided at a designated station.

A. Yes, partners or spouses are welcome to join conference social events, such as the welcome and closing receptions. Please note that they must be registered in advance, and applicable guest fees may apply. Access to conference sessions is limited to registered delegates only.

A. Yes, the conference has a designated partner hotel, the Shangri-La Hotel, Bangkok. Attendees can enjoy rates and convenient access to all conference events. Booking details will be provided once payment is received.

A. 

• Regular Fee: USD $655 (registrations received by September 30, 2026)

• Late Fee: USD $775 (registrations received after September 30, 2026)

• Partner/Spouse (Non-Delegate): USD $315 (evening receptions only)

• Non-Member: USD $930

Please note that registration may close earlier without prior notice once capacity is reached.

A. Credit card is the recommended method of Payment. International payments via wire transfer are also accepted.  However, a $30USD bank fee will automatically be added for banks located outside of the U.S.A.

A. Registrations are only considered confirmed once full payment has been received.

A. Yes

• Transfers made on or before September 30 are free of charge.

• Transfers made after September 30 will incur an $85 USD transfer fee, plus any applicable difference in registration fees.

A.

• Before September 30: 100% refund

• After September 30: 50% refund

• After October 10: No refunds will be issued

For any payment inquiries, please contact RJ Macalalad at rjmacalalad@earcos.org

EARCOS offers a range of sponsorship opportunities including conference sponsorships, exhibitor booths, advertising, and event-specific sponsorships such as keynote speakers, receptions, and tea & coffee breaks.

A. Sponsors receive strong visibility and recognition throughout the conference, including:

• Logo placement on the conference website, app, and program

• On-site branding such as banners and displays

• Acknowledgment during opening and closing sessions

• Exposure through social media and presentation screens

These opportunities ensure your organization is highly visible to all attendees.

• Sponsors: Receive premium visibility, branding, and recognition across the entire conference

• Exhibitors: Have a dedicated booth space to showcase products and services and engage directly with participants

• Advertisers: Gain exposure through ads in the conference program and app

Each option offers different levels of engagement and visibility depending on your goals.

A. Yes. Organizations may sponsor specific conference elements such as:

• Keynote speaker sessions

• Evening receptions

• Tea and coffee breaks

• Conference materials (e.g., pens, notepads)

These targeted sponsorships provide focused branding opportunities during key moments of the conference.

A. Yes. Sponsorship opportunities are limited and typically offered on a first-come, first-served basis, so early confirmation is encouraged.

A. For more details or to secure a sponsorship, please contact the EARCOS office at edrilo@earcos.org

A. The cost for an exhibitor table or equivalent space is currently  USD $420 per booth. This provides exhibitors with a designated space to showcase their products and services and engage with conference delegates.

A. The size for one exhibitor table or space w/o a table is approximately 2’ x 6’.

For more information about exhibitor guidelines please visit the ELC2026 conference page. Click here

For questions regarding exhibitor registration, booth setup, edrilo@earcos.org and for logistics joom@earcos.org

A. A dynamic assortment of keynote speakers, workshops, and networking opportunities designed for purposeful professional growth.

A. Yes. Organizations can exhibit or sponsor events to engage directly with educators and school leaders.

A. Whova is the official event app used during the conference. It provides all essential information in one place, including session schedules, timings, and room locations, as well as details about speakers and exhibitors. Participants can also use Whova to network and connect with other attendees, receive important announcements and updates, and stay informed throughout the event.

A. The Whova app is your all-in-one guide to the conference and helps you stay organized, informed, and connected throughout the event. With the app, you can:

• View the full conference agenda and create your own personalized schedule

• Access session details, speaker information, and materials

• Receive real-time announcements and updates from organizers

• Network with other attendees through messaging, meet-ups, and attendee profiles

• Participate in live polls, Q&A, and session feedback

• Explore venue maps and important event information

• Connect with sponsors and exhibitors and schedule meetings

• Share photos and engage in community discussions within the app

Using the app allows you to maximize your conference experience by staying informed and actively engaging with the EARCOS community.

A. Yes, both are managed separately, and participants should ensure they are registered for both if they wish to attend pre-conference sessions.

A. All updates will be shared through the Whova app, so participants are encouraged to download and check it regularly. The room updates*

A. Delegates are encouraged to complete session feedback through the conference app. Your input helps improve future sessions.  A post-conference survey is also utilized. And, during the conference, the EARCOS team is always available to answer questions and problem-solve with you.