ORGANIZATIONAL STRUCTURE AND STAFFING PATTERN REQUIREMENTS

Staffing Modifications (Creation, Reclassification, Conversion, Transfer, Retitling and Abolition of Positions)

1. Agency request endorsed by the Department/Agency Head

2. Legal basis, if applicable

3. Rationale/justifications of the proposal

4. Description  of the positions involved, which would include the following:

a. Number of positions

b. Position title/salary grade/unique item number, as necessary

c. Functions/duties/responsibilities of the proposed positions

d. Funding status, as necessary

e. Organizational deployment of the proposed positions

f. Projected workload and schedule of operations of the units where the proposed positions would be deployed

g. Computation of the annual PS cost of the proposed positions

h. Similar filled items (permanent/casual/contractual) in the unit concerned

5. Funding source

Reorganization with Major Staffing Modification

1. Agency request endorsed by the Department/Agency Head

2. Legal basis, if any

3. Rationale of the proposal

4. Present and Proposed:

a. Organizational chart/structure

b. Functional statements (by organizational unit)

c. PAP Structure (if modification is required)

d. Major Final Outputs and Performance Indicators/targets

e. Annual Work Program/Financial Plan

f. Organizational linkages/work flows

g. Comparative matrix of the existing and proposed organizational structure and staffing pattern. The existing shall be based on the DBM approved PSIPOP. 

The proposed staffing pattern would include the following information:

• Number of positions

• Unique item number/Position title/salary grade

• Functions/duties/responsibilities of the positions

• Organizational deployment

• Projected workload and schedule of operations of the units where the positions would be deployed

• Funding status

5. Total annual PS cost requirements of proposed positions vis-a-vis existing positions

6. Funding Source

7. In the absence of specific appropriations, the following shall be submitted:

a. List of vacant positions offered for abolition (indicate the unique item number, position title, SG and deployment of the positions)

b. Justification for the abolition

Initial/New Organizational Structure & Staffing Pattern (OSSP)

1. Agency request endorsed by the Department/Agency Head

2. Legal basis, if any

3. Proposed:

a. Organizational chart/structure

b. Functional statements (by organizational unit)

c. Programs/Activities/Projects (P/A/P) Structure

d. Major Final Outputs and Performance Indicators/targets

e. Annual Work Program

f. Organizational linkages/work flows

g. Staffing pattern would include the following information:

3. • Number of  positions

   • Position title/salary grade

   • Functions/duties/responsibilities of the positions

   • Organizational deployment

   • Projected workload and schedule of operations of the units where the positions would be deployed

4. Detailed computation of the personal services (PS) cost

5. Funding source