• 1 Certified True Copy (CTC) of duly accomplished and approved DTR

• 1 CTC of Approved RSO (for Permanent, Contractual, and Casual) / Approved Request (for COS/JO)

• 1 original copy of Annex B – Statement of Overtime Services

• 1 original copy of Annex C – Statement of Work Accomplished during Extra Service

• 1 CTC of Approved Budget Matrix

• 1 CTC of Annex A – Certification of Early Duty (if applicable)

Basic Requirements:

• 1 CTC of duly accomplished and approved DTR

• 1 CTC of Approved RSO

• 1 CTC of Annex A – Travel/Service Report during Exposure to Hazards

Additional Requirements per Work Condition:

• Remote and Depressed Areas: Certification by Head of OBSU/FO or by the LGU/Local DILG

• Distressed or Isolated Stations: Same as above

• Areas under State of Calamity or Emergency: Declaration by the Office of the President or LGU Resolution

• Occupational Risks/Threat to Life:

  • Certification by OBSU Head (CO/FO)

  • Approval by the Undersecretary (CO) or Regional Director (FO)

  • Final approval by Undersecretary for GASSG (Template: Annex B)

• Pandemic/Hazardous Health Areas: Declaration by OP or Resolution from LGU 

• 1 CTC of duly accomplished and approved DTR

• 1 CTC of Approved Regional Special Order

• 1 CTC of duly accomplished and approved DTR

• 1 CTC of Approved RSO (Permanent, Contractual, Casual) or Approved Request (COS/JO)

• 1 original copy of Annex C – Statement of Work Accomplished during Extra Service

You may request via:

• Email: Send a request to personnel.fo3@dswd.gov.ph

• In-Person: Visit the office and ask for the Document Request Form

If requested via email, we will send back the form for you to fill out. Once completed, we will process your request and notify you via email when the COE is ready for pick-up.

Step 1 - Complete the CSC Revised Form Number 6 in its entirety.

Step 2 - Send the raw (Excel) file of the completed form to the dedicated email address: applicationforleavepersonnel@gmail.com.

Step 3 - The PAS will then indicate the leave credit balances, sign the form, and export it to a PDF file.

Step 4 - The PAS will return the signed PDF form to the employee via the same email address used to send the application.

Step 5 - The employee must print the PDF form, sign it, and request approval from their immediate supervisor.

Step 6 - Once approved by the immediate supervisor, the form should be endorsed to the concerned division for final processing.