The Personnel Administrative Section of DSWD manages employee services and personnel-related functions. It ensures efficient staffing, employee relations, and administrative support to maintain a productive and supportive work environment.
What are the attachments for filing Overtime Pay (Permanent, Casual, Contractual) and Extra Services (COS/JO)?
1 Certified True Copy (CTC) of duly accomplished and approved DTR
1 CTC of Approved RSO (for Permanent, Contractual, and Casual) / Approved Request (for COS/JO)
1 original copy of Annex B – Statement of Overtime Services
1 original copy of Annex C – Statement of Work Accomplished during Extra Service
1 CTC of Approved Budget Matrix
1 CTC of Annex A – Certification of Early Duty (if applicable)
What are the attachments for filing Hazard Pay (Permanent, Casual, and Contractual)?
Basic Requirements:
1 CTC of duly accomplished and approved DTR
1 CTC of Approved RSO
1 CTC of Annex A – Travel/Service Report during Exposure to Hazards
Additional Requirements per Work Condition:
Remote and Depressed Areas: Certification by Head of OBSU/FO or by the LGU/Local DILG
Distressed or Isolated Stations: Same as above
Areas under State of Calamity or Emergency: Declaration by the Office of the President or LGU Resolution
Occupational Risks/Threat to Life:
Certification by OBSU Head (CO/FO)
Approval by the Undersecretary (CO) or Regional Director (FO)
Final approval by Undersecretary for GASSG (Template: Annex B)
Pandemic/Hazardous Health Areas: Declaration by OP or Resolution from LGU
What are the attachments for filing Subsistence Allowance (Permanent, Casual, and Contractual Registered Social Workers)?
1 CTC of duly accomplished and approved DTR
1 CTC of Approved Regional Special Order
What are the attachments for filing Compensatory Overtime Credit(s) (COC)?
1 CTC of duly accomplished and approved DTR
1 CTC of Approved RSO (Permanent, Contractual, Casual) or Approved Request (COS/JO)
1 original copy of Annex C – Statement of Work Accomplished during Extra Service
How can I request a Certificate of Employment (COE)?
You may request via:
Email: Send a request to personnel.fo3@dswd.gov.ph
In-Person: Visit the office and ask for the Document Request Form
If requested via email, we will send back the form for you to fill out. Once completed, we will process your request and notify you via email when the COE is ready for pick-up.
What is the procedure for filing Leave Applications (Permanent, Casual, and Contractual)?
Step 1 - Complete the CSC Revised Form Number 6 in its entirety.
Step 2 - Send the raw (Excel) file of the completed form to the dedicated email address: applicationforleavepersonnel@gmail.com.
Step 3 - The PAS will then indicate the leave credit balances, sign the form, and export it to a PDF file.
Step 4 - The PAS will return the signed PDF form to the employee via the same email address used to send the application.
Step 5 - The employee must print the PDF form, sign it, and request approval from their immediate supervisor.
Step 6 - Once approved by the immediate supervisor, the form should be endorsed to the concerned division for final processing.