Wayanad Clubs

Clubs inside House

• Expression of interest (EoI) to be collected by Executive committee members of the house from House Members

• Collected through a Google Form that has to be posted on the House Website

• The EoI should have the following information - Proposed Name of the club, Goals of the club, Action plans for each term in a Year, Number of students supporting the club, proposed student executive body structure of the club and role and responsibilities of each executive body member, frequency of meeting of the executive body as well as general body, quorum needed for both executive body meetings and general body

• The proposal for the club will be approved

• There is no minimum membership for any club.

• There is a clear identification of the roles and responsibilities of the executive committee of the club

Disclaimer from IIT Madras

We do not endorse the views or are not responsible for any of the activities in the club. The executive committee of the house and the club will be responsible for maintaining the etiquette of the club.

Club membership

• All students in the House can become members of the clubs within the house and have to apply to be a part of it.

• The club membership sheet has to be listed on the club webpage (part of House Website)

• Every student has to apply for a club membership to be part of the club

• Term of membership will be one year, after which renewal has to be done

Structure of the club governing body

• The following are the minimum roles expected in the club: Secretary, Web Admin, Executive Member. Additional roles can be decided based on the type of activity of the club.

• The tenure of the role will be for a year

• Minimum Roles and Responsibilities - Club Secretaries will have overall responsibility for the club activities, Web Admin will handle website and other application handles, Executive Members will be part of implementation teams for the various activities. For each additional role, the executive body will have to clearly define the responsibilities and justify the need from the general body

• All events and activities of the club have to be mandatorily approved by the executive body

• One student One Position - A student will not be allowed to have more than one executive position across various clubs and houses

• [Recommended] At the end of the tenure of the governing body, an election commission has to be formed within the club and they should conduct a democratic, free and fair elections

• The club’s honor code should be part of the constitution. All clubs and their members are required to adhere to the institute policy on non-discrimination, and adhere to the code of conduct and the honour code.

• Clubs can have their own logos.

• Each house should create an Internal Disciplinary Committee guided by the mentors to look into disciplinary violations happening inside various clubs. We recommend that before the matter is presented to the disciplinary committee, the concerned members should try to address the concerns through mutual dialogue.

• All activities have to be done within the DS domain. The following will be the two main dissemination/collaboration media - Google sites and a private Google Currents Community. No other social media site/application handles will be formally allowed. Web Admin will be the manager for all these.

• Use of IIT Madras Name and logo is not allowed without approval from IITM BS team.

Read the above rules & guidelines specified by IITM BS Student Affairs first.

Kindly submit your proposal (strictly according to this template - as mentioned in Section A only) to the email id:

wayanad-clubs+managers@ds.study.iitm.ac.in

You are expected to get a response from our side within one week from your request.

The 4 clubs, currently running under the Wayanad House are:

• Yantriq (Robotics club, prev. RoboMadras)

• Tech Club

• Q-Club (Quantum e-Design)

• Chessmate (Chess Club, prev. Rookmate)

Our clubs Wanderbee, Amartya & Sportify are now PAN-BS societies!!

If you have any grievances about any of our house clubs, feel free to report the same at the following GForm: https://forms.gle/DSHZtc7saHo3gf1NA (This will be only visible to the house Internal Disciplinary Committee team)