Performance Management and Evaluation System

Frequently Asked Questions (FAQs) 

General Questions

1.   What is the purpose of the issuance of the interim guidelines for the
PMES of teachers?

A: The issuance of the PMES for Teachers in the interim shall:

•  Lift the suspension of the implementation of the performance 

   management system for teachers for SY 2024-2025;

•  Provide simplified processes and requirements for performance 

   evaluation; and

•  Complete the three-year cycle of teacher performance assessment per 

    DM No. 008, s. 2023, which covers all 37 PPST Indicators

2.   What is the timeline for implementing PMES?

A: The interim guidelines for PMES for teachers shall be implemented starting
the fourth (4th) quarter of SY 2024-2025.

Assessment of COIs through Classroom Observation

3.   What are the schedule options for classroom observation?

A: There shall be two (2) scheduling options for the full-period classroom
observation:

•           Option A: Two (2) full-period classroom observations in 4th Quarter,
with objectives (COI) distributed across observations

•           Option B: One (1) full-period classroom observation in 4th Quarter
covering all objectives (COI)

4.   How do we determine and choose between the two classroom observation
options for teachers?

A: The scheduling options for the classroom observation shall be agreed upon
by the teacher and the rater (observer).

Determining which of the options is feasible shall be the discretion of the
teacher and observer, taking into account factors such as class schedules,
number of teachers to be observed, and other relevant considerations.

5.   Does the reduction from 4 to 1 or 2 full-period classroom observations
apply to the following school years, meaning there will only be 1 or 2 full-
period classroom observations for the school year?

      A: The reduction of the required classroom observations from 4 to 1 or 2 shall
      only be applicable in SY 2024-2025. Separate guidelines shall be issued for
the next 3-ycar cycle of PMES for Teachers.

6.   How will I be rated in Objective 8 and Objective 9 if I do not have learners
with disabilities, giftedness, and talents (Objective 8) and learners in
difficult circumstances (Objective 9)?

For classes and schools with no learners with disabilities, giftedness, and
talents (Objective 8) and learners in difficult circumstances (Objective 9),
teachers shall integrate into the lesson plan for the classroom observation
teaching strategies that could possibly address and respond to the learning
needs of these types of learners. The integration of teaching strategies in the
lesson plan must be highlighted and annotated.

 7.  What will happen if the teacher does not meet the required COT?

A: Teachers shall get the lowest rating in the rubric level. For example, for
Proficient Teachers, the lowest rating in the classroom observation is 3, while
for Highly Proficient the lowest rating is 4.

The lowest rating would mean Not observed/not met indicators in the
classroom observation

8.   What happens if my classroom observation is scheduled on a day when I
am absent due to an emergency?

A: The classroom observation must be rescheduled as soon as possible,
ensuring it is within the 4th Quarter timeline.

9.   If my lesson does not go as planned during the observation, can I request
a redo?

A: Classroom observation for purposes of performance evaluation cannot be
redone. However, non-rated and formative classroom observations through
short-period and walkthrough can be conducted to address gaps identified
during the full-period rated classroom observation.

10.  What if my observer gives me a lower rating in the classroom
observation than I expected—can I appeal the score?

A: You can discuss the rating with your observer during the post-observation
conference for clarification referring to the actual performance during the
classroom observation as noted in the Observation Notes Form. Final ratings
are based on reasoned and consensual judgment among multiple observers
if applicable.

11. If I receive different ratings from multiple observers, which one will be recorded?

A: Observers conduct an Inter-Observer Agreement Exercise to finalize the
rating.

12. If my school is affected by a natural disaster, how will my
classroom observations be rescheduled?

A: Schools may request for adjustment of the timeline with Schools
Division Superintendent (SDS) approval.

Assessment of Non-Classroom Observable Objectives

13. Is the assessment of NCOIs done during the post-con, or can the
rater schedule a separate date as long as it's not during the year-end?
The instructions state that NCOIs should be rated promptly.

A: NCOI assessment may be conducted during Lhe post-confcrence or
scheduled at any time within Lhe fourth quarter, as agreed upon by the rater
and ratee.

However, the assessment of lesson plan for Objective 2 (PPST Indicator 1.2.2
for Proficient Teacher) can already be completed before the actual observation,
upon the teacher's submission of the lesson plan.

Submission of MOVs/Portfolio

14. The effectivity of guidelines is starting 4th Quarter.
Can teachers show MOV (e.g., minutes of a consultative meeting with
community stakeholders) conducted in previous quarters?

A:

                  For COIs    :  Classroom observations shall be conducted in 4‘h quarter.                                                            

                  For NCOIs : Any MOVs across quarters shall be valid and accepted.

15. Do I need to prepare a portfolio with my Means of Verification
(MOVs) for the computation of ratings?

A: A physical portfolio for submission at the end of the school year shall
not be required. However, teachers arc encouraged to have their own
repository of teaching-learning materials/documents to facilitate accessibility
and resource sharing.

16. How can I effectively document my progress for non-classroom
observable objectives?

A: Maintain a personal repository of teaching-learning materials.
Documents are not required in a physical portfolio but should be available
when needed.

 17. What are the acceptable MOVs for teachers who transferred from
one school to another mid-school year? Who validates their MOVs?

A: The acceptable MOVs are contained in Figure 7 and Figure 8 of DM 017, s. 2025.

The assigned rater/s of the current school shall validate the MOVs presented
for purposes of evaluation.

Approval/signatures from the previous rater shall not be required.

        18.  Should we submit physical or digital copies of MOVs? Are there
              specific formats we should follow (e.g., PDF, scanned copies)?

A: Submission of portfolio shall not be required. Teachers shall ONLY present
to the rater any available relevant MOV from their daily teaching activities.
Raters shall immediately evaluate and rate the MOVs presented, then return
the document to the teacher.

Physical or digital documents can be presented, depending on its original
format.

Computation of Rating

19. What if I receive an unsatisfactory rating—how can I improve
before the next evaluation?

A: Use feedback from your rater, attend mentoring and coaching sessions, and
apply best teaching practices.

Submission of IPCRF

20. Will our two newly-hired teachers assigned to our school just this
January 2025 be required to submit IPCRF for this SY?

A: Yes. Per CSC MC 6, s. 2012, personnel who have already met the required
minimum rating period of 90 days in their current position shall be required
to accomplish and submit the IPCRF.

21. Are teachers on maternity leave for the entire duration of 4th
Quarter required to accomplish the IPCRF?

A: No. Teachers who are on maternity leave for the entire duration of 4,h
Quarter shall no longer be required to submit IPCRF.

For purposes of performance-based benefits, teachers who are on approved
leave of absence, such as maternity leave, for the entire period of 4th quarter
shall use their performance commitment and ratings obtained in the
immediately preceding rating period.