Training and Development

Roles and Responsibilities:

• Planning and Budgeting

• Monitoring and Evaluation

• Management/Resource Level

• Fixed positions 

Composition:

Chairman: School Head

Vice-Chairman: OIC or Barangay Official

Members:

• PTA

• SPG/SSG

• Teacher/s

• Barangay Representative

• Stakeholder/s 

Roles and Responibilities:

• Field/Ground Work

• Specific

• Operational Team

• Flexible Positions

Composition:

Responsible Officer: School Head

Asst. Responsible Office: As Needed (OIC)

Incident Commander: School DRRM Coordinator

Deputy Commander: As Needed (Alternate SDRRMC)

Command Staff:

• Liaison Officer

•  Safety Officer

•  Public Information Officer

General Staff:

• Operations

• Logistics

• Planning

• Admin/Finance

Maps are essential in the management of disasters as they contribute to the awareness and promotion of safety of personnel. Various maps offer specific help for various circumstances. Hazard Maps offer an overview of present and potential hazards in your AOR pinpointing areas and locations you should be weary of at the workplace. Hazard Maps also contribute by promoting awareness amongst our clients that visit the school or office.

In a Hazard Map, vulnerabilities and resources are marked such as:

•  Entrances and exits

•  Visitor check-in point

•  Emergency assembly area

•  Gas line shut off location(s)

•  Electricity shut off location(s)

•  Water shut off location(s)

•  Building evacuation routes

•  Building dangers

•  Underground dangers

•  Overhead dangers

•  Hazardous materials locations

•  Fire suppression equipment locations

•  First Aid staging area

•  Request and Reunification gates

•  Individuals with disabilities and young children

•  Response provisions on-site

•  Others

On the Neighbourhood Map, vulnerabilities and resources are marked such as:

•  Emergency evacuation routes

•  Emergency vehicle routes

•  Alternate assembly area, shelters, and safe havens

•  Health facilities

•  Fire station

•  Hazardous materials sites

•  Tools (e.g., generator)

•  Resource people

•  Transportation resources

•  Vulnerable populations (elderly, young children)

•  Vulnerable building, roads, and facilities

•  Resource people for response and recovery

•  Response provisions off-site

•  Others 

Legal frameworks in consideration on the use of Schools as Evacuation Centers:

• RA 10821

• JMC No. 1, s. 2013 (DSWD-DILG-DEPED)

Requirements: MOA with LGU (Barangay or City)

• Identify Specific Hazard where and when schools can be used as Evac Center

• Duration of use: 3-15 Days (More than 15 Days requires a letter to DILG and DEPED)

• Locations within the school that can be used: Open areas and non-instructional rooms/buildings

• Repair and Maintenance Coverage (For Utilities and Damages)

• Communication Protocols (Who to contact)

Craft a TLS map (Location of possible TLS on your school map)

Considerations in the construction of Possible TLS of possible TLS:

• Size of TLS (7mx9m)

• Safety of area, pathway, and drainage

• proximity to Water and Sanitation facilities

Location of TLS according to priority:

1. Location within School (Priority)

2. Location outside of School – Government Owned Land (Secondary)

3. Location outside of School – Privately Owned Land (Last Resort With MOA/MOU)

This protocol outlines the procedures for the safe and efficient reunification of students with their families during emergency situations or planned early dismissals. Adherence to these basic steps is critical for ensuring the well-being of all students and staff.

I. Information Dissemination:

Upon activation of the reunification plan, designated school personnel will initiate communication with parents/guardians. This will include disseminating clear and concise information regarding the situation, the release plan, and designated pick-up locations. Communication methods may include automated phone calls, text messages, email notifications, and updates to the school website.

II. Request for Releasing:

Parents/guardians requesting the release of their student(s) must proceed to the designated check-in area. They will be required to present valid photo identification and complete the necessary release forms. This documentation will be meticulously reviewed by designated staff to verify guardianship and ensure accurate record-keeping.

III. Confirmation and Validation:

This critical step involves a two-tiered verification process. First, school personnel will confirm the identity of the parent/guardian presenting the release request. Secondly, students will be asked to validate the identity of the individual claiming them. This dual confirmation process is essential for safeguarding students and preventing unauthorized release.

IV. Release of Learners:

Once both verifications are complete and all documentation is in order, students will be released to their parents/guardians. A final release form will be signed, acknowledging the student's departure. All documentation will be filed and retained according to established record-keeping procedures. This concludes the reunification process.

This protocol will be reviewed and updated regularly to ensure its effectiveness and adaptability to evolving circumstances. All staff members are expected to be thoroughly familiar with these procedures and their respective roles in their implementation.