DUTIES AND RESPONSIBILITIES 

KEY RESULT AREA:  RECORD KEEPING

• Calendar PPRD activities and notify concerned staff

• Receive, record and route documents addressed to the PPRD by logging and attaching a routing slip before forwarding to the appropriate person to be able to track and account for location and status of documents.

• Maintain a filing system that makes records and documents retrievable and accessible, while ensuring the safety and security of files.

• Document proceedings and agreements of meetings as assigned by the Chief, distribute copies of the minutes to concerned parties, as well as files a copy for future reference

KEY RESULT AREA:  ADMINISTRATIVE SUPPORT

• Prepare or encode into electronic format word documents and other presentation materials

• Provide assistance and administrative support to training and conferences as assigned.

• Coordinate preparation of documents needed in the operations of PPRD