Roselands Primary School Recruitment Website

Job description

Job Title: Human Resources Coordinator

Line Manager: HR Advisor (HR Central Services)

Pay Range: H5 Scale Point 9 - 14

Salary: £27,254 FTE

Actual Salary: £13,436.22pa including fringe allowance

Hours per week: 20

Work Pattern: Monday - Friday - actual hours to be determined

Weeks worked: Term time + 5 INSET Days and 1 week holiday working

Core Purpose

Provide efficient and effective HR administrative services for academy administered elements of the employee lifecycle.

To work with office staff to provide an efficient reception and admin service to students, visitors and staff.

Main duties and responsibilities

The administration of academy administered aspects of recruitment and selection with agreed procedures and timescales, including:
- Process adverts for identified positions
- Undertake appropriate pre-interview vetting, including obtaining references, online searches and ensuring completion of criminal declaration forms
- planning interviews (arranging cover of staff, supervising students for school tours and panel interviews, organising refreshments, room booking as necessary)
- Collating interview questions and tasks where appropriate
- providing information to shortlisted applicants and appropriate member of SLT and interviewers
- Management of the applicant tracking system
- Providing regular updates to candidates
- Collation and storage of recruitment documentation in line with Data Protection/GDPR regulations

Carry out school administered aspects of new staff appointments, current staff changes and leavers, including:
- Processing new appointment documentation
- obtaining appropriate information and submitting DBS checks
- carrying out identity and Right to Work in UK checks
- qualification verification of teaching staff and support staff
- Verification of teaching staff QTS, QTLS and prohibition checks using Teacher Services
- Ensuring completion of Childcare disqualification checks (Primaries)
- Obtaining overseas criminal records checks where appropriate
- Obtaining overseas teacher professional checks where appropriate
- submitting pre-employment health checks
- communicating contract changes to the Trust’s HR Administrator
- notifying the Trust’s HR Administrator of any leavers
- Assisting with the collation of risk assessments for individual staff
- Providing support and signposting staff to relevant services (Occupational Health/Employee Assistance Programme etc) where required
- Supporting school leaders with first line queries relating to absence management procedures
- Delivering new starter induction to all staff
- Monitoring training records to ensure completion by all staff upon start and then annually

Administer the probationary period by tracking completion of reviews and ensuring confirmation of appointment letters are issued.
Compliant maintenance of Single Central Record for all staff, Governors, volunteers, exchange host families, regular visitors and contractors at the school (including DBS information, identity confirmation, qualifications, entitlement to work in the UK, prohibition and Section 128 checks) and submission for annual audit.
Supporting SLT with first line absence management in accordance with Trust procedures, including submitting Occupational Health referrals and implementing Attendance Improvement Plans
Maintain individual personal files and computerised records for employees, in accordance with agreed procedures, ensuring that all employee data is accurate and up-to-date and that confidentiality is fully respected.
Assist in the preparation for Annual Workforce Census using information ensuring checking procedures carried out prior to submission
Submit monthly timesheet, duties and additional payment information to payroll
Deal independently with routine correspondence and enquiries on a range of HR matters, ensuring that all information provided is accurate and up-to-date and that confidentiality is fully respected
Obtain Letters of Assurance to confirm that contractor/agency organisations have undertaken all employment and right to work vetting checks and that their staff have received safeguarding training and annual updates according to KCSIE regulations. Update the SCR accordingly.
Escalating casework, absence management, probation and performance issues to HR link and school leadership team in a timely manner
Contributing to HR team initiatives such as improvement of work flows, systems and procedures
Attend to and record any First Aid incidents, administer medication when required and send forms to parents to gather accurate medical information and maintenance of First Aid logs
Office duties as required include, but not limited to, greeting visitors and parents, responding to enquiries via telephone, email and in person, signing in and out of students adhering to safeguarding procedures and providing administrative duties as required.

Our Vision

At the Danes Educational Trust we are committed to ‘Making the Difference Together’ sharing best practice and supporting each other to be the very best we can be.

Core Values

The post holder is expected to share our commitment to our core values:

We value joy in working, teaching and learning together
We encourage everyone within our Trust to feel optimistic about the future and how they can shape it
We support all individuals in developing resilience to enable them to respond to change and grow as a result
We value and support the wellbeing of all individuals who learn and work in our schools
We provide equality of opportunity and experience for all
We provide a safe and secure learning environment for all

Compliance

The post holder is required to be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all concerns to an appropriate person.

Safeguarding

We are committed to safeguarding and protecting the welfare of children and expect all staff and volunteers to share this commitment. A Disclosure and Barring Service Certificate will be required for all posts.

Additional Information

All staff are required to participate in training and other learning activities and in performance management and development as required by the Trust’s policies and practices.

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of the Trust.

Supervision/Job Context

The post holder is managed by a HR Advisor (HR Central Services).

Contacts

The post holder will work with the Headteacher, Senior Leadership Team, Staff, the Central Services Team and relevant external stakeholders.