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How can YOU achieve a zero inbox?
Start with a clean slate. Spend ONE HOUR scrolling through your email and delete what you no longer need. It can be overwhelming to have more than 50 emails at one time, so spending time removing the "tech clutter" helps.
Create labels for your email. I would encourage you to create labels for important docs, admin, 21-22 parent contact, counseling, district info, Eagles Post, nursing, secretaries, iObservation, and library. You can have labels within labels (like folders within folders). Color coding these labels helps you quickly identify which email belongs to which label. Having labels allows you to archive emails you do not immediately need.
Create filters for your emails. Filters automate your Gmail inbox. It takes some time upfront to set up filters, but once the filter is in place, you don't have to worry about these emails. (e.g. You receive an email from Matt Sisson. In filters, you set up an automatic filter to add the label admin to all Matt Sission emails. Now, every time you receive an email from Matt Sisson, it has the label admin.) Directions below explain how to automatically label and filter your emails.
Snooze emails. Set a date and time when an email returns to your inbox. This clears the clutter until you absolutely need an email. (e.g. The band students are attending a competition on April 10th. I don't need a reminder about those students right away, so I snooze the email until April 9th.) You can still access snoozed emails using the snooze label on the left-hand side.
Use these tips and tricks to update your workflow. *note* each header links to a Google support page.
Use these tips and tricks to update your workflow. *note* each header links to a Google support page.
Default inbox: If you choose "Default," your inbox will be split up into different tabs, like "Primary," "Social," "Promotions," and "Updates." When you have the "Default" inbox, your messages are automatically sorted into tabs, but you can move messages among categories if you want.
Important first: If you choose "Important first," your inbox will be separated into two sections: "Important" at the top, and "Everything else" at the bottom.
Unread first: If you choose "Unread first," your inbox will be separated into two sections: "Unread" at the top and "Everything else" at the bottom.
Starred first: If you choose "Starred first," your inbox will be separated into two sections: "Starred" at the top, and "Everything else" at the bottom.
Priority inbox: If you choose "Priority Inbox" your inbox will be separated into multiple sections. You can choose which sections you want to show, including "Important and unread," "Starred," "Everything else," or a label that you have made.
Multiple inboxes: If you choose "Multiple inboxes," Gmail will add additional sections to your inbox. You can use search operators or custom labels to create each section.
Archived emails are the best way to have a clean, organized inbox without deleting anything. Using the "send and archive" button, your reply is sent and the email is moved to a label called All Mail. If someone replies to that email, it is moved back to your inbox for your attention.
Did you accidentally send an email to the wrong person? Did you forget to attach a document? Gmail provides you with the feature to recall a sent email. This feature allows you to undo sent email within 30 seconds.
You can create labels that store your emails. Add as many labels as you want to an email.
Note: Labels are different from folders. If you delete a message, it will be erased from every label that it’s attached to and your entire inbox.
You can manage your incoming mail using Gmail’s filters to send email to a label, or archive, delete, star, or automatically forward your mail.
SO MANY EMAILS come in throughout the day — sometimes at really inconvenient moments. The snooze feature is perfect when you don’t have the time to deal with an email when it appears or if you want to get back to it later and you’re afraid you’ll forget about it. Snoozing an email means that it will disappear for a while and then come back to the top of your inbox at a time you pick, as though you’re receiving it all over again.
This features allows you pick a time to send an email. This is helpful if you’re afraid you’ll forget about it if you don’t do it right then, or you’re working on the weekend, or it’s the middle of the night and you just remembered something, or you’ve just written an angry email and know that you may regret it an hour later.
You can send and receive messages with one person or multiple people using the Hangouts chat in Gmail.
Adding the reading pane allows you to preview emails instead of having to fully open the email.
Tired of typing the same reply every time someone sends you email with a common question? Compose your reply once and save the email as a template. Later, you can open the template and send it again with just a few clicks.
If you're part of an email conversation that's no longer relevant to you, mute the conversation. Muting keeps future responses to that thread out of your inbox so you can focus on important messages. Muting a thread does not delete the emails. In the search box, type is:muted or select All Mail on the left sidebar. Your muted conversations appear with a Muted label.
If you'll be away from your Gmail account, like on a vacation or without access to the Internet, you can set up a vacation responder to automatically notify people that you won't be able to get back to them right away. When people send you a message, they'll receive an email response containing what you've written in your vacation auto reply.
FYI, I keep organized Skyview contacts in Gmail. I have everyone in multiple groups to help me email specific people and avoid using the "All Skyview" email group. If you would like a copy of my Skyview grouped contacts, you can download my .csv file through the button to the right.
Click on the blue button above.
Once the file loads, press the download button.
Go to Google Contacts.
On the left sidebar, click "import."
Click the blue "Select file" button.
Import the downloaded .csv file.
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