Data Flow

The primary repository of student data is our Student Information System, Skyward. Skyward maintains student demographics, household contact information, enrollments, attendance, grades, schedules, transcripts, discipline, bus, lockers, health, IEP, and LEP information. The District does not retain Social Security Numbers within any system.

In addition to the Skyward system, the District also maintains multiple supporting systems that assist in running daily operations. Based on need, some student data is routinely transferred between these applications through a variety of secure and encrypted system integration processes.

Physical access to the data centers and the servers that house this data are limited to a small group of network and application administrators in the IT Department. These data centers are also secured with fire protection and power backup capabilities. We also take routine backups of key systems and data which are securely stored and protected.

With the evolution of cloud based solutions, the District also subscribes to some externally hosted applications which are integrated with our student information system through encrypted data communications. Below is a list of various outside agencies that the District provides data to and/or receives data from. Data transferred includes basic student information such as names and schedules so staff and student can log into applications and access materials configured by the District.

• Hapara (Classroom Management)

• SAVVAS / Pearson Successnet (Curriculum)

• My Service Tracker (IEP)

• Ellevation (ELL Curriculum)

• Learning A-Z (Curriculum)

• Pushcoin (Food Service)

• Edulog (Bus Route Planning)

• School Messenger (Staff/Student/Parent Notification System)

• Harcourt (Curriculum)

• McGraw Hill Connect Ed My Math (Curriculum)

• Google Apps for Education

• Microsoft Office 365

Additionally, the District provides testing agencies such as ACT, PARCC, NWEA, ISA, etc. with basic student identification as part of the testing and scoring process. The District reports all required data to the Illinois State Board of Education (ISBE) and other government agencies.

The District provides all students with a Google Apps for Education Account. This account allows them to collaborate and share documents with their teacher and fellow students and is an essential component of the classroom. We share limited information with Google solely for account creation purposes. This data, and any data created as a function for using a Google Apps for Education account, belongs to CUSD428. This type of account is different than having a personal gmail account. Google does not scan student content or email for advertising purposes as they do with regular consumer accounts.

Please review the Google Apps for Education Privacy Statement.

To further protect our student data we do the following:

• • Syscloud is utilized to provide an extra layer of data security and monitoring the usage of our Google Apps for Education domain.

  • Applications that students can download and install on their Chromebooks are limited to what have been allowed. When a request is received, a team from Curriculum and Technology review the applications terms of service and the curricular usage of the application.

  • Work is continuing to exp

  • Internet traffic on all systems/devices that join our network is filtered to maintain CIPA compliance.

  • Our Chromebooks are filtered at home and school using Securly.