Submission Cut-off

• The cut-off for submissions requesting CTU-UREC clearance is two (2) weeks before the CTU-UREC's regular monthly meeting.

UREC Regular Monthly Meeting 

• Every 3rd Friday of the month.

Please prepare the following documentary requirements for research ethics initial review application:

Please indicate individual file names of documents as follows:

<Version Date (Version No.)>_<DocumentTitle>_<Last Name of the Principal Investigator>

Ex.: vJan052024 (1)_Research Proposal_Bernados

Ex.: vJan052024 (1)_Form 2.1A_Bernados

1. Research Proposal

Note: The complete research manuscript or protocol (with the technical or panel review approval/endorsement) MUST be submitted.

2. Risk Assessment Form (submit in Excel File)

• Form 2.9 Risk Assessment Form

3. Application Form for Initial Review and Ethics Evaluation  (submit in Excel File)

• Form 2.1 A For Faculty and Other Professionals

• Form 2.1 B For Graduate Students 

• Form 2.1 C For Undergraduate Students

4. Informed Consent Evaluation Form  (submit in Excel File)

• Form 2.2 ICF Evaluation

5. Similarity Index Certification - Below 10%

6. Technical Panel Endorsement (submit in PDF File)

Note: Submit duly SIGNED APPROVAL SHEET proving that the manuscript has been approved for implementation. 

7. Informed Consent Form (required for research using interviews, FGDs, survey questionnaires, personal data and the like)

• Shall be prepared in both English and Cebuano languages and clearly stipulate that the research participants are not under undue influence to participate in the study, and that confidentiality and privacy of information is observed during and after the conduct of the study. 

• Informed Consent Form Template (Surveys, Interviews, and Focus Group Discussions)

8. Informed Assent Form and Parent's Informed Consent Form (for research involving minors) 

• Shall be prepared in both English and Cebuano languages and clearly stipulate that the research participants are not under undue influence to participate in the study, and that confidentiality and privacy of information is observed during and after the conduct of the study. 

• Informed Assent Form Template

9. Signed a recent CV of the principal investigator and co-investigators, highlighting the individual qualifications to conduct the study and describing each individual contribution.

10. (For NON-CTU) Cover letter address to: 

DR. ANESITO L. CUTILLAS 

UREC Chair

Cebu Technological University

M.J. Cuenco cor. R. Palma St., Cebu City

Other documents to prepare, if necessary:

11. Clearance Certificate for IBC (research involving Biorisk/Biosafety) and/or IACUC (research involving Animals)

12. Previous ethical review clearances - for proponents (students/personnel) from other institutions/universities researching in the CTU or those with prior ethical review) 

FORM 1.0. NOMINATION FORM

FORM 2.1A. APPLICATION FOR INITIAL REVIEW AND ETHICS EVALUATION (FOR FACULTY AND OTHER PROFESSIONALS)

FORM 2.1B. APPLICATION FOR INITIAL REVIEW AND ETHICS EVALUATION (FOR GRADUATE STUDENT)

FORM 2.1C. APPLICATION FOR INITIAL REVIEW AND ETHICS EVALUATION (FOR UNDERGRADUATE STUDENTS)

FORM 2.2. INFORMED CONSENT EVALUATION FORM

FORM 2.3. COI MANAGEMENT PLAN

FORM 2.4. UREC NOTICE FOR PROTOCOL MODIFICATION

FORM 2.7. PROTOCOL RESUBMISSION FORM

FORM 2.9. RISK ASSESSMENT FORM

Form 3.0. APPLICATION FOR CONTINUING REVIEW

FORM 3.1. PROTOCOL AMENDMENT APPLICATION FORM

FORM 3.2. PROGRESS REPORT

FORM 3.3. CLOSURE/FINAL REPORT

FORM 3.4. PROTOCOL VIOLATION/DEVIATION REPORT

FORM 3.5. RECORDS OF APPEALS

FORM 3.6. QUERY/COMPLAINT RECORD

FORM 3.7. EARLY STUDY TERMINATION APPLICATION

FORM 4.3. REQUEST TO ACCESS CTU – UREC FILES