Frequently Asked Questions

Room Type | Early Bird Fee
Single | USD 670
Twin/Double | USD 470
Child w/ bed (4-20 yo) | USD 380
Child w/o bed (4-11 yo) | USD 250
Infant (0-3 yo) | USD 30

Room Type | Normal Fee
Single | USD 720
Twin/Double | USD 520
Child w/ bed (4-20 yo) | USD 430
Child w/o bed (4-11 yo) | USD 300
Infant (0-3 yo) | USD 50

Fees include:

• Conference facilities.

• Program materials & logistics.

• Accommodation (9-12 Nov 2026) with breakfast.

• Celebration dinner (10 Nov 2026).

• Children’s program, childcare & lunches (for children).

Important Notes:

• Lunch & dinner are not included, except the Celebration Dinner on 10 Nov.

• No transport will be arranged, please make your own way to the hotel.

• All rooms are either twin (2 single beds) or double sharing (1 large bed).

• Staff are strongly encouraged to choose Twin/Double rooms. 

• Limited family rooms (triple/quad) available and prioritized for families.

• 👶🏻 Infant: 0-3 years old

• 👧🏻 Child: 4-11 years old

• 🧑🏻 Adult: 12 years and above

👉🏼 These definitions apply to pricing and rooming.

Fees will be processed through your WHQ or National Ministry and charged to your Chartfields, Staff Designation Number or Staff Responsibility Centre.

• Before 31 Jul: No charge

• 1 Aug – 9 Sep: 60% of conference fee

• 10 Sep – 20 Oct: 80% of conference fee

• From 21 October onwards: 100% of conference fee

We want everyone to have a great stay! While your preference may be noted, we can't promise you a specific hotel because we have to balance our rooms across the five hotels reserved for ASF. 

Notes: 

• An email was sent on Oct 15 with your hotel, flight and contact details. Please verify ASAP and notify your location point person of any change needed.

Yes, baby cots are available upon request, subject to availability on a first-come, first-served basis as numbers are limited. Please indicate your request when you register.

Check-in is from 3:00 PM, and check-out is by 12:00 PM.

Yes. Subject to room availability, you may request additional nights before or after the conference. Alternatively, you may make your own personal arrangements.

Cost: USD 160 per room per night (or USD 80 per person per night if a roommate can be arranged).

Official ASF hotel stay: Check-in on 9 November; check-out on13 November.

Hotel rooms will be equipped with basic amenities such as towels, toiletries, a hairdryer, bottled drinking water, and an electric kettle.

Laundry services are available at the hotel at your own expense. Please check directly with the hotel for rates and service timing.

Age Group & Hours
Children's program is planned for ages 4–18, and runs daily from 9:00 AM – 5:00 PM (extends to 6:00 PM on the final day for the parents' commissioning service).

Youths aged 19+ are encouraged to volunteer with the children’s program or attend the main conference sessions with their parents.

Drop-off
Daily from 8:30 AM in the Lotus Rooms next to the Conference Center (teachers will escort children to 28th-floor classrooms).

Show & Tell on Nov 10 (Ages 4–11)
Children are encouraged to bring a special item from home—something unique to where they live, a favorite toy or snack, anything they'd like to share. 

Daily activities 

• Mornings include Bible study, missions projects, music, crafts, games and snacks. Lunch is served from 12:00–2:00 PM, based on families’ meal requests.
  
  

• Afternoon Activities (2:00 PM – 5:00 PM)
  Children who registered for outings will visit the aquarium, swimming pool or Playmondo indoor playground. Other children will enjoy on-site games, crafts and missions projects.
  
  

• • Playmondo indoor playground:
    Children who signed up will go in the afternoon of Nov 11.
    
    

  • Sea Life Aquarium: Trip takes place after lunch on Nov 12, returning by 6:00 PM.
    
    

  • Afternoon Swimming (Ages 12+):
    Held after lunch on Nov 10 and 11 at the hotel pool. Children who signed up must bring a bag with their swimsuit and towel each morning. They will return to change into dry clothes before 5:00 PM.

Pick-up
Children will be brought back down to the main conference floor as the conference program concludes.

No formal programs are offered for children 3 and under, but childcare is available on the same floor as the main hall for convenient access.

Daily Bag: Pls bring a bag each day—with your child's name on it—containing essential items (diapers, wipes, bottles, pacifiers, etc.).

No, parents are not required to be present. We encourage parents to be fully present and engaged in the conference sessions.

Lunch and snacks are provided for children aged 4+ (including volunteers). Meals are not provided for ages 0–3; parents must pick them up during mealtimes. 

Water Bottles: Bring a pre-filled water bottle each day—with your child's name on it. Bottles can be refilled as needed.

Travel insurance is not included. Please get your own travel insurance. You may wish to check with your Human Resources (HR) Department to see if Corporate Travel Insurance coverage is available.

If you hold a passport from a country within our EA Region, you do not need a visa. You also do not need a visa if your country is under the Thai visa exemption program. Please check the Thai immigration website for the latest visa requirements.

If you require a visa for entry, please visit https://thaievisa.go.th/ to apply.

Airport transfer will not be provided. Please arrange your own transportation to and from the airport. Instructions and recommendations can be found here.

Breakfast will be provided at the hotels. Lunch and dinner will be on your own, except the Celebration Dinner on 10 Nov, which will be provided.

At the Hotel: Good news! Free Wi-Fi is available in your room.

At the Convention Hall: Connection is limited here. We strongly recommend purchasing a travel data plan to stay connected.

Important for Translation: You will need a minimum cellular connection speed of 6/6 Mbps for the streaming of Wordly to work correctly on your device. You can download one of the AIS TRAVeSIM plans here.

Most main sessions are in English, except for the Nov 12 morning message (Chinese). For all supported languages, translation is provided via the Wordly app. (Mongolian is not supported by the app.)

Download Wordly on iOS or Android before sessions start. Ensure you bring high-quality noise-isolating headphones, a portable power bank, and have sufficient local cellular data (minimum 6 Mbps). 

Notes:

• Please check the airline safety rules for power banks for both your departure and arrival countries. 

• Onsite assistance with Wordly will be available when the program starts. 

Yes. Mongolian interpretation is provided via radio rather than the app. Mongolian attendees must bring their provided radio receiver and earphones.

We really want everyone to experience the full journey together! Please plan to stay until the very end, which is 6:00 PM on Nov 12. We have something special planned for the grand finale, and we don't want you to miss a moment of the celebration!

Please dress appropriately and modestly for the conference. Our main goal is a relaxed but respectful look. Choose clothing that isn't overly revealing or see-through. Here are our guidelines on what not to wear:

• Upper Body & Tops
  Please avoid singlets, spaghetti strap tops, low-cut tops or dresses, sheer/see-through fabrics, and cropped tops that reveal the midriff. 

• Lower Body, Skirts & Shorts
  Please avoid short shorts, bermudas, skirts or dresses that fall more than halfway above the knee. 

• Footwear
  Please avoid rubber slippers, flip-flops, or casual beach sandals during formal conference sessions.

🧥 Chilly air-conditioning 

The air-conditioning in the meeting rooms can get quite chilly! We highly recommend bringing a jacket or light shawl so you can stay warm and comfy.

Emergency contact information and the conference help desk numbers will be provided before the conference.

Please bring:

• Your passport 

• Travel insurance details

• Earphones for translation 

• Sweater or jacket (conference rooms may be cold) 

• Comfortable shoes 

• Personal medications

• Power plug adapter at 230V (or 220V) voltage supply

• Reusable water bottle (optional)