Frequently Asked Questions

What is an Individualized PD Plan?

An Individualized PD plan is a plan designed for each staff member who is required to earn PD hours. You and your building principal or immediate supervisor creates the plan using a google form. After your plan is completed and approved, your responses to this form will be used to complete registration for in-district courses through Vector PD Tracking. If you are attending out-of-district courses, check with your principal or supervisor for approval and steps that may need to be completed. A copy of each person's plan is on file at Central Office as a reference for approved PD and stipend hours. 

What if I completed a course outside the School District? How do I earn my PD credit?

The course must be approved by your principal/supervisor. After you complete the approved course, complete a PD form (link attached). This form will be submitted to Davana Gulley at Central Office for processing.

PD/Stipend Form

There are four Professional Development days built into the calendar, when are the dates scheduled?

PD day #1 -- August 19, 2025

PD day #2 --  October 3, 2025

PD day #3 -- November 26, 2025

PD day #4 – March 13, 2026

Why do I have to complete PD?

In relation to the district and school's professional development, we adhere to the state-mandated professional development law, KRS 158.070 that states, "each local board of education shall use four days (24) hours of the minimum school term for professional development."

For more information click this link to be directed to the Kentucky Department of Education Professional Learning website. KDE Professional Learning Page

Who is required to complete professional development hours?

ALL certified teachers are required to complete 4 days (24 hours if your local board has approved a flexible PD calendar) of professional development in order to complete the required minimum school term. If the teacher is employed for less than the minimum school term, then the amount of professional development required is pro-rated. 

How are professional development needs determined at the school and district level?

The planning guidelines require a needs-assessment process that includes analyzing school and district data as well as individual professional growth plans and other sources to determine needs for professional development. These needs also grow out of the identified academic content goals for students. Any time there is a need to change practice, there is a need for professional development. 

Are there other things I should know about Professional Development?

• Professional development must align with the Comprehensive School Improvement Plan

• Professional development must occur outside the workday (not paid stipend)

• Professional development must be approved, in advance, by your principal/supervisor

• Verification of attendance in approved sessions is due to the district’s professional development coordinator (PDC) no later than Closing Day of each year

• Certified and classified employees must submit an approved Professional Development plan annually

• Up to six (6) hours of professional development can be given for attending a national conference or out-of-district conference IF the conference is outside the school day

• Any activity that will lead to remuneration beyond food and travel is not awarded PD credit. For example, the National Board Certified Teacher, once the certification is obtained, certified employees will likely obtain their Rank 1 and also request the annual $2000.00 stipend.  Thus remuneration for obtaining the certification prevents PD credit from being awarded.

Vector Solutions PD Tracking

An email invitation is required to set up your Vector Solutions PD Tracking account for the first time. 

If you need a new invitation link or have forgotten your password, please email Davana Gulley at davana.gulley@covington.kyschools.us.

LOGGING IN TO VECTOR SOLUTIONS:
After setting up your password, you will be asked to login.
To access the login page, go to the website and use the following credentials.

District ID: covingtonindependent

Login ID: firstname.lastname

Password: created by the user (passwords are case sensitive)

VIEWING YOUR TRANSCRIPT:

Click the graduation cap (PD Tracking) on the left of your screen and your transcript will appear.

QUESTIONS ABOUT YOUR HOURS:

If you have any questions or feel there is an error with your hours, please contact Davana Gulley at Central Office via email or by telephone at davana.gulley@covington.kyschools.us or 859.392.1007.

HELP CENTER:
For any questions, issues, or to browse our knowledge base support articles please check out Vector Solutions Help Center:
https://support.vectorevaluationsplus.com/s/

While logged into the software, you can click on your name in the top right corner and select "Help" or you can click on the question mark icon.

SUPPORT:
You may also contact the Vector Solutions Support & Training team for any issues:
Contact: Support Contact Form
Phone: 1-866-202-9455x2