Onboarding Forms

Download the ePOI Form

• • Skip this if you are a current UH main campus student.

  • Complete the Applicant Personal Information section.

  • “Unique Identifier” – select any of the options (social security number, driver’s license information, etc.) and provide the requested information. If you have concerns about providing your Unique Identifier in written form, you may provide the information verbally. Please email Matthew Pariyothorn at mmpariyo@central.uh.edu with your concern, so that we can schedule time for a brief phone or virtual call.

  • Provide Participant Signature and Date.

  • Ignore page 2 of the PDF.

Download the Participant Cost Form and complete the following sections:

• • Payee Name (Last, First MI)

  • Payee ID # (for UH students) – input your my UH ID/PSID; Leave blank if you are not a UH system student.

  • Phone #

  • Address where a check can be Mailed (your REU stipend will be direct deposited; however, this mailing address is still required as a backup)

  • Payee Classification

    • Non-UH students should select “non-UH employee”.

    • UH students (all campuses – Main, Downtown, Clear Lake, Victoria) should select “UH student”. UH students cannot be employed while in the REU program.

  • If you are a UH student (all campuses)

    • Select your UH student classification as “Undergraduate”

    • Select your citizenship type.

    • Indicate whether you are currently receiving financial aid for the 2024-2025 school year, by selecting either N or Y in the section labeled “I am receiving other financial aid”. If selecting Y, please review the additional instructions in this section.

  • Provide Participant Signature and Date.

    • Do not type your signature - please use a real signature

Download the Foreign National Addendum

• • Select “N/A – I am a U.S. Citizen or Permanent Resident (green card).” 

    • If this statement does not apply to you, please email Matthew Pariyothorn at mmpariyo@central.uh.edu immediately.

  • Input your Name (Last, First, Middle).

  • If you selected “N/A – I am a U.S. Citizen or Permanent Resident”, please ignore the sections requesting “Country of Tax Residency, Country Issuing Passport, Permanent Street Address, City, State or Providence, Zip or Postal Code, and Country.”

  • In the Check box section, select both “Student Travel Grant or Travel Reimbursement” and “Other”. To satisfy the “Other” selection, specify by writing “Undergrad research training stipends”.

  • Signature - you are the "vendor" so please sign and date on the line above "vendor signature"

    • Do not type your signature - please use a real signature

• • This is not a paper-based form. In the following days, you will receive an email invitation from the UH Vendor Registration portal called “PaymentWorks”.

  • Please monitor your inbox (including junk/spam) for this email.

  • It is important that you complete the vendor registration process as soon as you receive the email invitation.

  • Details: https://uh.edu/office-of-finance/vendor/vendor-setup-and-update-guide/

Travel Coordinator: Amber Douglas - adouglas@central.uh.edu

DO NOT MAKE ANY TRAVEL ARRANGEMENTS UNTIL YOU RECIEVE CLEARANCE BY AMBER DOUGLAS. Failure to follow these instructions will result in non reimbursements for your expenses.

Email the following to Amber Douglas at adouglas@central.uh.edu :

1. Date of birth (for TSA)

2. Gender (Male or Female) as it appears on your driver’s license/identification

3. Cell phone number

4. Are you Driving or Flying? 

   • If driving:

     1. What is the departure city?

     2. Provide a google map to/from UH showing the estimated round trip total mileage

   • If flying: 

     1. Do you have a preferred airline? Rewards or member ID number can also be added.

     2. What is the departure city?

     3. Preferred (estimated) departure time from your city

     4. Preferred (estimated) departure time from Houston to return to your city

     5. Include a screenshot of your preferred flights (roundtrip) and the airline's cost of checked baggage.

        • Only domestic economy flights are permitted (e.g. Economy/Coach/Wanna Get Away)

Process:

• With the requested information, Amber will create your travel profile in the Concur Travel system.

• Once your Concur travel profile has been created, she will submit a travel request on your behalf.

• Once the travel request has been approved, Amber will inform you that you can make travel arrangements.