CMRIT-Competition Participation Policy
CMRIT-Competition Participation Policy
TECHNICAL COMPETITION EVENT MONITORING (TCEM) COMMITTEE
a. The TCEM will scrutinize and recommend students team to head of the department for approval. HoDs forward to principal for approval to participate in state, national and international level external competitive events.
b. Each Department should identify list of competitive Technical events that will be held at State, National and
International levels in the beginning of the semester.
c. The selected team will be trained by the I&Es, CoEs and DRC members and heads, and mentors of the respective students to participate and win in the competitions.
ATTENDANCE
a. Students participating in State/National/International events like technical fests, conferences etc., will be granted attendance maximum of 10 instructional days per semester.
b. Attendance will be provided only if the students have a minimum of 65% physical class attendance. Eligibility of attendance
shall be done semester wise.
c. A standard CMRIT- Prior approval form for participating in technical/management activities/events to be submitted one week prior to the events.
FINANCIAL SUPPORT AND REIMBURSEMENT
a. For any financial support and reimbursement the approval process would be through TCEM, respective head of the department and head of the institution. Pre- approval should be obtained before participation by the students.
b. Registration fee, travel and accommodation expenses will be paid to the participating team/individual and accompanying faculty coordinators based on the recommendation of TCEM Committee.
c. Travel allowance will be permitted for bus and train - sleeper class and chair-car only. Flight charges shall be provided only based on a specific situation.
d. Reimbursement will be given only after registration and participation of the competitions. If a project/team is already reimbursed by some other sources then it should not be claimed at CMRIT.
e. The process for payment of Registration fees shall be as follows;
i. Registration amount not more than Rs 5000/- per team. Registration shall be done by the team and the same shall be reimbursed 100% by CMRIT if prior approval is obtained.
ii. If the registration amount exceeds Rs. 5000/- the team can request payment by the institute.
f. Students can send proposal to IEEE/ACM/DRDO/ISRO and other organization for financial aid for conference papers.
AWARDS AND INCENTIVES
a. A cash award of Rs. 5000/- and a Merit Certificate will be given to winning team at international level.
b. A cash award of Rs. 3000/- and a Merit Certificate will be given to winning team at national level.
c. A cash award of Rs. 2000/- and a Merit Certificate will be given to winning teams at state level.
d. A cash award of Rs.1000/- and Merit Certificate will be given to the corresponding student author for Best Research paper in International/National Conference.
e. Certificate of appreciation will be awarded to the proctors and faculty coordinators on recommendation of the TCEM committee for remarkable contribution.
f. If the team has the reached final round or won the competition, they can be given exemption from Mini-project assignment.
g. If the student’s team gets selected for next round of any technical competition, further guidance will be given by internal technical experts
on need basis to the students to move to the next round.