Student Data Privacy

Student Data Privacy and Transparency

At Clay Local Schools, protecting the privacy and security of student education records is a priority. Ohio Revised Code § 3319.326 establishes requirements for school districts and technology providers regarding the collection, use, protection, and handling of student education records.

Student Data and Technology Providers

Under Ohio law, education records created, received, maintained, or disseminated by a technology provider pursuant or incidental to a contract with the District remain the property of the District.

Technology providers are subject to requirements governing the protection and use of these records. Among other protections, Ohio law prohibits technology providers from using education records for commercial purposes, including marketing or advertising to a student or parent, except as otherwise permitted by law. Contracts with technology providers must also include appropriate security safeguards and restrictions on unauthorized access to education records.

Annual Notification

By August 1 of each school year, Clay Local Schools provides parents and students direct notice regarding curriculum, testing, or assessment technology provider contracts that affect student education records, as required by Ohio Revised Code § 3319.326.

The required notice includes:

• Identification of each applicable curriculum, testing, or assessment technology provider with access to education records

• Identification of the education records affected by the applicable provider contract

• Information regarding the opportunity for parents and students to inspect technology provider contracts

• District contact information for questions or concerns regarding programs or activities that allow a technology provider access to student education records

In addition to the annual notice, Clay Local Schools provides periodic reminders and updates throughout the school year to help families remain informed about student data privacy and the technology services used by the District. The District also maintains student data privacy information and access to its Student Data Privacy Portal on the Clay Local Schools website under the Compliance section at www.claylocalschools.org, providing families with ongoing access to information about educational technology providers and applicable Data Privacy Agreements.

Student Data Privacy Portal

Clay Local Schools participates in the Student Data Privacy Consortium (SDPC) and uses its resources to assist the District in managing and publishing information regarding educational technology providers and Data Privacy Agreements.

Parents, guardians, and students can use the Clay Local Schools Student Data Privacy Portal to review information about educational technology providers and applicable Data Privacy Agreements.

Clay Local Schools Data Privacy Portal

Contract Inspection

Parents and students have the opportunity to inspect a complete copy of a contract with a technology provider.

Contracts and Data Privacy Agreements available through the Clay Local Schools Student Data Privacy Portal may be reviewed online. To request assistance locating an agreement or to request an opportunity to inspect a complete technology provider contract, please contact the District using the information below.

Questions or Concerns

For questions or concerns regarding student data privacy, a program or activity that allows a technology provider access to student education records, or the inspection of a technology provider contract, please contact:

Todd Warnock, Superintendent
740-354-6644
superintendent@claylocalschools.org