• Streaming/Meeting Platform

• Live Streaming

• Social Media

Click here to see our suggested platforms.

The event will mainly revolve around different presentations and the opportunity for questions. You may also have some smaller group activities.

Key segments you may want to include are:

• Theme reveal

• Charity Week Vision Talk

• Projects talk or Workshop

• Key Dates

• Upcoming events and opportunities to get involved

To also break up the talks, here are some other activities to include.

• Quizzes (i.e. using kahoot/quizshow.io)

• Q&A either time allocated or using the chat box / raise hand functions to ask during the event

• Break out session for Projects

• Break out session for discussing ideas to do in CW

You now need to decide which platform to host this event, consider the following factors to help make your decision from what you’ve decided above. .

• Number of attendees (certain platforms have limits, or will charge for more attendees)

• Do you want interaction from the attendees, either via speaking or chat box. (dependent on the platform, you can cater for this)

• Do you want to host the projects workshop with all attendees or break into smaller groups. For this you will have to use a meeting platform and for breakout, use zoom.

A TOP TIP for timing is choosing a time when most people will have no classes or lectures. Consider prayer times, and avoid if possible. The event itself should be ideally 60 minutes, and definitely no longer than 90 minutes.

A TOP TIP on choosing the day is to hold it at least a week before Charity Week. It can be a great opportunity to motivate new and old volunteers and get everyone ready for CW!

Create a poster (including why they should take part, and what platform the event will be on)

Utilise your social media accounts to advertise. It can be useful creating a Facebook event and messaging into facebook and WhatsApp groups.

A TOP TIP is to utilise your institutions mailing list and also encourage key people to spread the word.

Be sure to have a team to run the event. Roles they can take up are:

• Operating the platform

• Hosting the event

Make sure the host is someone who is a combination of funny and serious. The host is responsible for keeping to time (if we are running over, they should cut down the next segment)

• Interacting with the audience

• Troubleshooting

A TOP TIP is to have a trial run on the platform and streaming to familiarise yourself and help the event run smoothly.

• Ensure you’ve completed a trial run before the event

• Start the platform early, to solve on the day issues. But also time for people to join

• Have the team all ready, early

• If you’re hosting any guest speakers: ensure a reminder is sent for your event and confirm they are coming a few days before.

• Ensure you have sent clear joining instructions to all.

• Start and finish with dua. The team that prays together, stays together. Make sincere du’a that we all stay united and work together for His sake and are successful

Think of all of the possible things that could go wrong and put measures in place to prevent this from happening. E.g. speaker not turning up on time, issues with platform starting, people struggling to join.

Thank all those that attended, this can be done by sending a message via your social media and sign up lists

A TOP TIP is to use this moment to remind them of your upcoming events and share your donation link.

There are always hiccups or lessons that we learn, but do we make sure that the team next year will learn from these? Use our template event planning document to keep a record of how you put on your event and also any feedback to pass onto next year's team!