Streaming/Meeting Platform

Live Streaming

Ticketing Platform

Fundraising Page

Social Media

Click here to see our suggested platforms.

There are two steps to deciding how this competition will take place.

1. What is the competition for

2. Live vs Submissions

The competition can be one for baking, can be for calligraphy, for arts, the list is endless. Decide on what will appeal to your audience best.

Secondly you want to decide how this competition will take place. You can either have it so the participants take part at the same time, and it is live streamed. So viewers can tune in and watch. This would entail signing up participants before, then advertising for viewers. You may also wish to have popular and well known judges to help attract people to attend.

Or you can have participants send in submissions to the competition, which you will then put up on social media and let your followers decide on the winner. So for whoever gets the most like on their submission that you posted on your page, in a given time frame, is then announced as the winner.

For whoever wins, you should consider what a prize should be. This will help encourage participants!

When deciding on when to have this event, consider the time you’ll have to advertise beforehand for people to take part in the competition and then the time after even, if you want your followers to vote for the winner.

If you’re wanting to live stream the competition, you will have to either use a meeting platform for everyone to join and watch. Or even use a platform for only the participants to join, e.g. Zoom or Streamyard, and that can be streamed on to Facebook or YouTube live, for everyone to watch on.

Think about branding; have a tag line and ensure the people who are promoting the event know what the event is, as this will be invaluable during its promotion.

Create a video, poster or social media graphics (including why they should take part, prizes, and what platform the event will be on)

Utilise your social media accounts to advertise. It can be useful creating a Facebook event and messaging into facebook and WhatsApp groups. If you have any guests / judges for your event, you may want to ask them to promote the competition too!

A TOP TIP is to utilise your institutions mailing list and also encourage key people to spread the word.

You may wish to charge for entering the competition with a prize available for the winner, or even sell tickets for people to watch the competition take place.

Whichever you choose, there are many ways to sell tickets, from simple online transfers, to using online platforms such as Eventbrite.

A TOP TIP when using Eventbrite is to have your tickets as free on the site and ask contestants to use bank transfer/paypal or donation page to send the ticket money (to avoid additional processing fees). Another option is also to ask your union if you can use their website to sell tickets too.

To determine a method of payment and cost, consider the following:

The ticket price should cover event expenditure. Make sure you consider all expected expenditures, from platform costs (if there is a cost) and other costs.

Make sure this is not too high so you don’t put off people from taking part.

Depending on the format you’ve decided, here are some roles to include in your team, to run the event.

• Operating the platform

• Hosting the event

• Judges

• Interacting with the audience

• Troubleshooting

A TOP TIP is to have a trial run on the platform and streaming to familiarise yourself and help the event run smoothly.

Have prizes available to entice participants. A TOP TIP is to talk to local businesses for a gift or meal vouchers or experience vouchers that you can use.

• If you are having a live competition, start the event with an opening Islamic / motivational reminder

• Share the vision of Charity Week, by playing a short video about Charity Week

• Ensure someone is keeping an eye on the chat box to build Interaction with the audience

• Ensure you’ve completed a trial run before the event

• Start the platform early, to solve on the day issues. But also time for people to join

• Have the team all ready, early

• If you’re hosting any guest speakers: ensure a reminder is sent for your event and confirm they are coming a few days before.

• Ensure you have sent clear joining instructions to all

Think of all of the possible things that could go wrong and put measures in place to prevent this from happening. E.g. speaker not turning up on time, issues with platform starting, people struggling to join.

Before you end the event, inform everyone of your other events, how they can get involved and even how to donate.

A TOP TIP to raise more money from the event is either auctioning or selling the items from the competition, if the participants are willing to take part like this. This allows for the viewers to support even more! Check out our auction guide for more guidance on this.

Thank all those that attended, this can be done by sending a message via your social media and sign up lists

A TOP TIP is to use this moment to remind them of your upcoming events and share your donation link.

• Make sure someone is in charge of sending out the prizes

• Make sure someone is in charge of following up with any purchases

There are always hiccups or lessons that we learn, but do we make sure that the team next year will learn from these? Use our template event planning document to keep a record of how you put on your event and also any feedback to pass onto next year's team!