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Change Availability

Overview

Users can have multiple availabilities that will go into effect according to their active date. For example, if an employee has to attend school for the Fall semester, they can set up an availability set for that time frame and another for when the Spring semester starts.

When editing an availability set, users can select an entire day or just a time range. To go off of the example above, if the user has class from 2:00 pm to 5:00 pm on a Monday, they can set up their availability to reflect this. This will appear on the schedule for managers as well.

Updating Availability

From the menu, select My Availability (Fig.1)
Select the add icon to create a new request (Fig.2)
Select the date the new availability will start, then select Done (Fig.3)
To edit, select a day that needs to be adjusted (Fig.4)
Once selected, there will be 3 options to select: (Fig.5)
- Available: This communicates that you are fully available for work that day
- Unavailable: This communicates that you are completely unavailable to work that day
- Partially Available: This communicates what portion of the day you would be available to work that day. This request requires the exact time to be entered (Fig.6)
Once the appropriate option has been selected, select Done
Once each day is appropriately entered, select Save
Enter the Reason for the Change, then select Submit

Please note: If you want to update your availability, you must create a new one. You do not have to continue to submit availabilities weekly. The availability you submit will apply indefinitely until you create a new availability.

How do you know if your availability has been approved? - Check your messages, you will receive a notification that your availability request has been approved.
- To cancel a pending availability request, select the icon for the date the request will start
- Select Cancel Request

Fig.1

Fig.3

Fig.5

Fig.2

Fig.4

Fig.6

Please ensure to inform your scheduling manager of any updates in your availability. Additionally, kindly send your updated availability via email to the HR department.

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