Officer Responsibilities
The responsibilities of the school board are outlined in district policy. They include the hiring of the superintendent, delegate authority, provide oversight of human, financial, and facility resources, set policy and judicial review, collective bargaining, and community relations and advocacy. The school board also elects officers their general duties are generally outlined below and more specially detailed here.
Chair Duties
Per MN Statute
- Preside at all meetings (M.S. 123B.14, Subd. 2)
- Represent district in all actions (M.S. 123B.14, Subd. 2)
- Countersign orders (M.S. 123B.14, Subd. 2)
- Is a voting member (M.S. 13D.01, Subd. 4)
- And all duties usually incumbent on such officer
- Draws orders in absence of clerk (M.S. 123B.14, Subd. 2)
Per Best Practice
- Guide board process
- Develop agenda with superintendent
- First point of contact with superintendent
Vice Chair Duties
Per Best Practice
- Exists per district policy
- Performs "Chair duties" during absence of Chair
- Additional duties as assigned by the Chair or Board
Clerk Duties*
Per MN Statute
- School district elections (notice, candidate filing, ballots, absentees, returns, results)
- See MSBA Service Manual Chapter 14
- Keep records, make and issue reports (M.S. 123B.14, Subd. 7)
- Draw orders for payments (M.S. 123B.14, Subd. 7)
*"...the board by resolution may combine the duties of the offices of clerk and treasurer in a single person in the Office of Business Affairs." Additionally, "The persons who perform the duties of the clerk and treasurer need not be members of the board." (M.S. 123B.14, Subd. 1)
Treasurer duties*
Per MN Statute
- Make deposits (M.S.123B.14)
- Pay Bills (M.S. 123B.12)
- Promptly pay Bills (M.S. 471.425)
- Make requested reports (M.S.123B.14, Subd. 2)
- And all duties usually incumbent on such officer (M.S.123B.14, Subd. 2)
Per Best Practice
- Financial reporting oversight
- Financial procedure and controls oversight
*"...the board by resolution may combine the duties of the offices of clerk and treasurer in a single person in the Office of Business Affairs." Additionally, "The persons who perform the duties of the clerk and treasurer need not be members of the board." (M.S. 123B.14, Subd. 1)
Note: The MSBA Service Manual provides detail references and commentary on MN Statutes that effect School Districts.