ORIENTATION
ORIENTATION
(MAY 4, 2026)
(MAY 4, 2026)
Embedded Files
To: All Graduate School Students for Final Defense and Concerned Adviser and Critic
Subject: Submission Procedure for Final Manuscript Review
To: Graduate School Students
Subject: Submission Process to Request for a Defense Schedule
Presentation Fee
Presentation Fee
You may pay through:
Landbank E-Payment Portal
GCash Application for Mobile Phone - Bills>Schools>Bulacan State University>Purpose of Payment: Thesis Fee or Dissertation Fee
1st Enrollment in Writing - Topic Presentation
1st Enrollment in Writing - Topic Presentation
Steps in requesting for presentation schedule:
Step 1.
Prepare three (3) topics using the official template. If the candidate was assisted by a mentor in crafting the topics, the candidate must send an email to the Graduate School indicating such assistance after receiving the presentation schedule. The presence of the mentor during the topic presentation is encouraged.
Step 2.
Prepare your PowerPoint presentation using this template:
Step 3.
Pay the title fee thru the following channels:
Title Presentation Fee: ₱1,500.00
Step 4.
Submit all requirements in soft copy only via the link on the right. NO HARD COPY submission is required.
Requirements:
Soft copy of topic paper and its PowerPoint – Get the Google Drive link location of your file and paste it into the Google Form for the schedule request. (If you plan to make changes to PowerPoint after submitting it to the Google form, please edit the file on your Google Drive link location)
Proof of payment – Upload the receipt amounting to ₱1,500 for the presentation fee.
Certificate of Registration (COR) – Proof that you are currently enrolled. This is downloadable via student portal.
Mentor's endorsement letter ( for writers enrolled in new curriculum programs) and
Accomplished mentoring activities mentoring report (students report).
Step 5.
After the successful submission, please wait for the official email from the graduate.writing@bulsu.edu.ph or a phone call from the Associate Dean regarding your schedule. Scheduling will take one (1) to two (2) weeks after the submission of the required soft copies and may extend up to one (1) month in cases where panel members are not available or when there are University events involving the Graduate School. Failure to submit the necessary documents under Steps 1–4 will result in a delay in the scheduling of your presentation.
Writers are requested to use their personal g- mail address for all official communication.
2nd Enrollment in Writing - Pre-Oral Presentation
2nd Enrollment in Writing - Pre-Oral Presentation
Steps in requesting for presentation schedule:
STEP 1.
Ask for the Adviser and Critic's Signature every consultation, Routing Slip for Consultation (must be in fresh signature)
STEP 2.
Pay the pre-oral defense fee, along with the ethics fee of Php 2,000.
STEP 3.
Data gathering may proceed once the Dean’s approval has been received.
STEP 4.
Prepare the Chapters I-III according to the APA 7th Edition Format
STEP 5.
Prepare the PowerPoint File.
STEP 6.
Submit all requirements in soft copy via the link on the right.
HARD COPY submission is required.
Requirements:
Soft copy of Pre-Oral Defense and its PowerPoint – Get the Google Drive link location of your file and paste it into the Google Form for the schedule request. (If you plan to make changes to PowerPoint after submitting it to the Google form, please edit the file on your Google Drive link location)
Proof of payment – Please upload the receipt worth ₱6,000 for the pre-oral presentation fee.
Certificate of Registration (COR) – Proof that you are currently enrolled. This is available for download via the student portal.
STEP 7.
Submit your hard copies at the Graduate School Office: (Each hard copy should be placed in a presentable folder.)
Master's Degree: Please submit 6 sets of hard copies (with 6 copies of signed endorsement letters, signed Routing Slip).
Doctoral Degree: Please submit 7 sets of hard copies (with 7 copies of signed endorsement letters, signed Routing Slip).
Step 8.
After the successful submission, please wait for the official email from the graduate.writing@bulsu.edu.ph or a phone call from the Associate Dean regarding your schedule. Scheduling will take one (1) to two (2) weeks after the submission of the required soft copies and may extend up to one (1) month in cases where panel members are not available or when there are University events involving the Graduate School. Failure to submit the necessary documents will result in a delay in the scheduling of your presentation.
Writers are requested to use their personal Gmail address for all official communication.
After Pre-Oral Defense Request for Ethics Certification
The procedure is as follows:
STEP 1.
Secure a payment slip from the Graduate School and, Pay the corresponding fee at the Cashier’s Office.
This is in accordance with the approved Board Resolution: drive.google.com/file/d/1wfKXSJVZBjhPWPAgyNp74W5s-dtoeN6I/view?usp=sharing
STEP 2.
Upload a copy of your receipt of payment through the Ethics Google Form
STEP 3.
All ethics review submissions must now be submitted through Google Form
Researchers must upload all required documents (Forms 2A–2E, Study Protocol, Informed Consent, CVs, etc.):
Form-2A-Review Checklist Form - Form 2A
Form-2B-Registration and Application Form - Form 2B (Skip the Endorsement of the Dean, kindly inform the ERC that you are a Graduate School student. Endrosement from the Dean is only applicable for the undergraduate students).
Form-2C-Study Protocol Assessment Form - Form 2C
Form-2D-Informed Consent Form - Form 2D
Form-2E-General-checklist-for-investigator - Form 2E
Informed Consent - Consent Form
Your manuscript in docx and pdf file, curriculum vitae, and validated instrument.
Proper file naming conventions must be followed.
Full Board Review submissions must be sent at least 14 calendar days before the last week of the month to be considered for the upcoming ERC meeting. Late submissions will be scheduled for the next cycle.
Full Board Review submissions must be sent at least 14 calendar days before the last week of the month to be considered for the upcoming ERC meeting. Late submissions will be scheduled for the next cycle.
For further inquiries, researchers may contact erc.rmo.rde@bulsu.edu.ph.
For further inquiries, researchers may contact erc.rmo.rde@bulsu.edu.ph.
3rd Enrollment in Writing - Final Presentation
3rd Enrollment in Writing - Final Presentation
Steps in requesting for presentation schedule:
STEP 1.
Ask for the Adviser and Critic's Signature every consultation, Routing Slip for Consultation (must be in fresh signature)
STEP 2.
Pay the final defense fee via:
Landbank E-Payment Portal - https://www.lbp-eservices.com/egps/portal/index.jsp
GCash - Bills>School>Bulacan State University>Purpose of Payment: Thesis Fee or Dissertation Fee.
STEP 3.
Prepare the Chapters I-V according to the APA 7th Edition Format.
STEP 4.
Prepare the PowerPoint File.
STEP 5.
Have your Adviser and Critic sign your Endorsement Letter (Fresh Signature only).
STEP 6.
Your paper is now ready for PRESENTATION.
Submit all requirements in soft copy via the link on the right. HARD COPY submission is required.
Requirements:
Soft copy of the Final Manuscript, signed endorsement of adviser and critic (e-signed not allowed) and its PowerPoint presentation – Get the Google Drive link location of your file and paste it into the Google Form for the schedule request. (If you plan to make changes to PowerPoint after submitting it to the Google form, please edit the file on your Google Drive link location)
Proof of payment – Please upload the receipt for final defense fee.
Certificate of Registration (COR) – Proof that you are currently enrolled. This is available for download via the student portal.
STEP 7.
Submit your hardcopies at the Graduate School Office: (Each hard copy should be placed in a presentable folder.)
Master's Degree: please submit 6-sets of hardcopies (with 6 copies of signed endorsement letters), signed Routing Slip.
Doctoral Degree: please submit 7-sets of hardcopies (with 7 copies of signed endorsement letters), signed Routing Slip.
STEP 8.
After the successful submission, please wait for the official email from the graduate.writing@bulsu.edu.ph or a phone call from the Associate Dean regarding your schedule. Scheduling will take one (1) to two (2) weeks after the submission of the required soft copies and may extend up to one (1) month in cases where panel members are not available or when there are University events involving the Graduate School. Failure to submit the necessary documents will result in a delay in the scheduling of your presentation.
Writers are requested to use their personal Gmail address for all official communication.
After Final Defense
After Final Defense
After revising the paper, the panel will sign the Matrix of Corrections as proof that the writer has incorporated their recommendations. Once all panel members have signed, the Matrix of Corrections, along with the revised manuscript, must be submitted to the Graduate School Associate Dean for content and reference checking, as well as a review of formatting.
STEP 1.
Make sure to have these documents:
Matrix of Correction (fresh signature):
Statistician/Coder Review Certification (whichever is applicable)
Language Certification
STEP 2.
Request for Plagiarism Certification (C/o Library)
A request for a Plagiarism certificate may only be made once the matrix of corrections has been accomplished, with the endorsement written directly on the matrix by the Associate Dean.
Proceed to the E-Library for the said request.
Wait for the Anti-plagiarism Certificate to be issued by the assigned librarian.
STEP 3.
Submit Ethics Completion Report Form ( c/o Ethics Review Committee)
Step 4.
Accomplish the library forms/ certification below and bring it to the office together with your manuscript for the Final Review.
STEP 5.
Final Checking Certificate (fresh signature)
Accomplish the certification and bring it to the office together with your manuscript for the Final Review.
Step 6.
The final soft copy of the manuscript shall also be submitted to the Library.
Submit the Full Paper and IMRaD to the designated link
STEP 7
Submit the final checking certificate in the GS Office and look for Dr. Leonora F. De Jesus (Associate Dean).
STEP 8
Submit a softcopy of the Manuscript to the E-Library
STEP 9
The Final Evaluation Certificate will be released after the candidates have presented to the board of directors.
STEP 10
Submit 2 copies of Hardbound to the Graduate School Office and ask for the inclusion in the Group Chat for the Candidates for Graduation.
STEP 11
Further Announcements and instructions will be announced through the Group Chat.
APA 7th Edition Format
APA 7th Edition Format
Guidelines in Determining the Reputability of Journals
Guidelines in Determining the Reputability of Journals
Excerpt from PASUC Memorandum on the Enhanced Guidelines for the Accreditation of Full Professors, issued on May 14, 2014.
Journals that are not Institute of Scientific Information (ISI)-/Scopus-indexed or CHED-recognized but are indexed in the working list below are considered reputable:
Science Citation Index Expanded (SCIE)
Social Sciences Citation Index (SSCI)
Medline, National Library of Medicine (NLM)
Emerging Sources Citation Index (ESCI)
Arts & Humanities Citation Index (AHCI)
PubMed, National Library of Medicine (NLM)
ASEAN Citation Index (ACI)
In case the publication is not indexed in the above working list, the following criteria would
be applied to determine its reputability. All items in the criteria must be fully satisfied.
CRITERIA
Publisher. Who is the publisher of the journal? Is there an established reputable publishing house (including Springer, Wiley, Taylor-Francis, Elsevier, Nature Publishing Group)?
Peer Review. Does the journal use rigorous peer review process in selecting manuscripts for publication? Correspondence during the review process must be provided.
Editorial Board. Is the international editorial board present? Are the members of the editorial board from established universities or institutions worldwide? Is the editorial board comprised of esteemed researchers (with high H Index) in their chosen field?
Editorial Policy. In addition to defining their editorial scope, the journal’s guide for authors, which should be easily found on the journal’s website, should describe its peer-review and editorial processes, and give detailed instructions on how authors are expected to prepare and submit their paper and publication ethics statement.
Publication Frequency. Does the journal publish at consistent intervals? The journal must be in circulation for at least two (2) years.
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