San Rafael East 

San Rafael West 

San Ildefonso North 

San Rafael South 

San Miguel Central 

San Miguel North 

San Miguel South 

Check and classify official issuances and communications for recording before release and/or filing to be able to properly track released documents.  

Monitor critical documents received for the SDO for recording, routing, and tracking to be able to respond to management’s queries on such documents. 

Receive request for document authentication and verification as well as copy of the document then implement protocol for verifying and authenticating copies of documents and provide feedback to requesting entity by providing authenticated copies of documents or reason why document can’t be authenticated.  

Represents the agency in court to comply with subpoenas duces tecum 

Assist AO V in the preparation of annual reports and other required administrative reports. 

Provide details and mechanics relevant to the schools division, for the process of conducting an annual inventory of records to determine physical condition of records and identify those for retention, maintenance, storage, preservation and disposition. 

 Prepare report on the conduct and findings of the annual inventory of records and submit recommendations for retention, maintenance, storage, preservation and disposition 

Conduct training/ orientation on records management to staff in the schools division, schools and learning centers.  

Provide technical assistance and interventions to support effective records management in the schools and learning centers in the schools division. 

Assist AO V in planning, directing and supervising activities of Administrative Services.

Determine and implements the (Record) unit’s operational plans, identifies and acquires resource requirements.  

Provide feedback on the performance of the Administrative Aide assigned to Records.