On the Ignite Dashboard, navigate to the Budget page at the top right of the screen. At the bottom of the Budget page are two forms. The left form allows you to specify your club's initiative so that the Ignite leadership team can present that information to the Council at the next General Meeting to go for a vote. If your initiative passes the vote, you then can submit your initiative for special initiative funding using the form on the right. In this form, you can fill out specifying the type of request, amount, reasoning, and additional details. Special Initiative, Discretionary Purchase, and Discretionary Reimbursement requests can all be submitted via this form, but Special Initiative Requests must pass through the leftmost form first.

When a reimbursement request is submitted, your check will be mailed to Erin Murdock (665 Commonwealth Ave, Boston MA). She will email you when they arrive to schedule a time to pick up from the front desk. This process can take a little while after a reimbursement request has been approved. Typically expect your check to arrive within 2 weeks of approval.

The following items can be requested as a Discretionary Purchase Request, not a Reimbursement Request. We will not reimburse the following items:

• Amazon Purchases - Spark! must purchase amazon items on your club's behalf. Amazon items must go through Purchase Requests, not reimbursement requests

• Equipment & Supplies - Including but not limited to Electronics, Machines, Office Supplies, Disposable Plates/Utensils, etc.

• Gifts - This includes event prizes and awards, as well as Senior Sendoffs

• Giftcards - To discuss purchasing giftcards, please contact Erin Murdock (emurdock@bu.edu). Please note that giftcards are rarely approved!

• Promotional Items - Including swag, giveaways, & branding material

• Sales Tax

• Services - Including but not limited to photographers, musicians, performers, etc.

If you are not sure if what your want to purchase is reimbursable, please reach out to us before you buy. Please contact our Financial Manager Erin Murdock (emurdock@bu.edu) and always CC Isabel Torres (istorres@bu.edu) and the Ignite Co-Directors

Purchase requests must be made at minimum 2 weeks before the items are requested. Purchase requests are delivered to the Spark! Space, in CDS on the 2nd floor. If you need to request items for purchase for an event occurring in less than 2 weeks, please contact us to discuss potential options.

Students must apply to the hackathon fund at least two weeks before your hackathon. Close hackathons (Located in the northeast) will be reimbursed up to $200. Hackathons outside of the northeast will be assessed on a case by case basis not to exceed $500. Application is under Budget > Ignite Budget Request form, one of the option is to apply for hackathon travel funds, that is where you would be applying for the funds. The Ignite Directors will review your request as soon as we can! 

Diversity, Equity, Inclusion, & Accessibility training is a program sponsored by Ignite that allows club leaders free access to workshops centered around making the BU CS extracurricular space more accessible to individuals from all backgrounds. Each semester, the DEIA Student Interns (more on their info on the Team Info page) host 2 mandatory workshops for all Ignite Council members. A minimum of 2 representatives from each club must attend each training for the club to be eligible for Ignite funding each year.

Please join our slack channel, and join the channel "Room-Reservation". From there, please put in your request tag Isabel Torress, and co-directors with the date, time, capacity, club and event name. We will be monitoring that channel daily to ensure all room reservation request are being viewed and in progress.

Every year, Ignite clubs are required to submit an Impact Report via the form located under the Forms page. This report enables clubs to indicate their demographics, events held, and general growth over the course of the academic year. This form is especially important for the Ignite Council to use to continue to gain funding each year, as it is imperative we track the efficacy of the use of Ignite funds on our student body at large. As a result, clubs that do not fill out the Impact Report Form are not eligible for Ignite funding until they do so.