Better Together Virtual Intergroup

Business Meeting Minutes

October 4, 2026

Call to Order

Chair Russell W. opened the meeting and welcomed attendees to the October 4th, 2026 BTVIG Business Meeting.

Officer Roll Call

• Vice Chair – Jenean B. (Present)

• Secretary – Melvin B. (Present)

• Treasurer – Carla C. (Present)

Opening Prayer

The group joined together in reciting the Set Aside Prayer.

Approval of Minutes

Melvin B. made a motion to waive the reading of the previous month’s minutes and accept them as written. The motion was seconded and passed with 10 votes in favor.

Chair’s Remarks

Chair Russell W. offered an amends for becoming flustered during last month’s discussion on bullying. He acknowledged he should have ended the conversation once a plan was established to contact the trustee and committed to improving meeting facilitation going forward.

Officer Reports

Vice Chair – Jenean B.

No report.

Secretary – Melvin B.

No report.

Treasurer – Carla C.

Treasurer report delayed due to personal matters. All data is collected; both monthly reports will be presented at the next business meeting.

Committee Reports

DataTech – Matthew B.

Not present.

Host / Co-Host Committee – Lori D.

A new team of hosts, tech hosts, and waiting room volunteers has been assembled for October through December. Recruitment was more challenging this quarter, possibly due to the upcoming retreat and holiday season. Service remains essential, and members are encouraged to reach out if interested. Coverage was secured through extra effort from several members.

Sign-Up Genius – Jenean B.

Sign-up is open through the end of October. Reader sign-ups are generally on track, with occasional gaps filled through active service reminders.

Service Training – Jenean B.

Two members attended the monthly training; a third was trained separately. October co-host service requests received 11 responses, with 4 members opting out for the month. Coverage was initially sparse but ultimately filled. One two-week period at month’s end still needs coverage due to a vacation. The next training session is scheduled for next Sunday, October 17.

Member Contact List – Sonya P.

The committee is experiencing burnout due to lack of rotation. Several positions remain open. Sonya suggested dissolving and restructuring the committee and recommended discussing this offline with leadership.

Newsletter – Sasha

No report; operations are running smoothly.

Welcome Committee – Melvin B.

The committee is functioning well, with new announcers beginning service this quarter. Members interested in joining are encouraged to contact Melvin.

Speaker Seekers – Christine C.

Not present. The committee is booked out and operating effectively.

Workshops – Lori D.

Planning is underway for the December holiday party. The committee is building the 2027 workshop calendar, accounting for holiday conflicts. Retreat planning for October 23–25 is active and progressing well. Retreat committees met with the Steering Committee, and collaboration is strong.

No Disruptions Committee – Jenean B.

The committee is fully staffed. Several members chose to continue another quarter, and remaining positions have been filled.

Facebook Committee – Russell W.

Three new members were added to the Facebook group this month. Members are encouraged to post conversation starters. Lori added two additional members, totaling five new additions.

Newcomer Meeting Representative – Annie

Amy F. is the newcomer rep for the next three months but was unable to attend. Newcomer attendance remains strong at 25–30 participants each Sunday.

World Service Representative 

None present.

Region Representative

None present.

Ongoing Business

Russell W. confirmed the trustee may be available to attend a business meeting in January or February to discuss the bullying policy, acceptable content in shares, and general questions. Updates will follow when confirmation is received.

New Business

Elections Reminder – Lori D.

Members were reminded that several officer positions will be open. Interested individuals may contact leadership for details.

Election Details – Russell W.

• Chair position is open.

• Treasurer is stepping down; the role will be a one-year term with potential continuation.

• Secretary position is up for election in November.

• Nominations will be taken next month; voting will occur the following month.

• New officers begin service in January 2027.

Lori D. noted that bylaws may limit terms to one-year and two-year service; Russell will verify.

Motions

Motion to Extend Meeting

Lori D. made a motion to extend the meeting indefinitely. No second was received. Motion failed.

Motion to Close Meeting

Amanda T. made a motion to close the meeting and it was seconded. 

Before voting, Carla C. asked whether the November meeting date fell on a holiday weekend. Officers agreed to hold the meeting on November 1st.

The motion to close passed unanimously with 11 votes.

Closing

The meeting closed with the group reciting the Serenity Prayer.