Leaving the district
Don't leave your colleagues hanging!
If you are leaving the district for whatever reason, there are a few steps we as you to take before leaving to make sure your colleagues can access any files you have shared with them (both Google files and Schoology resources). This is particularly important for shared curriculum documents such as, but not limited to unit plans, formative assessments, and shared assessments. There are two options below to make sure your files will be accessible by your colleagues in the future.
Schoology Resources
If you have materials and resources created in Schoology, it is possible to share those with colleagues. One quick way to do that is to add the teacher as a co-administrator to your course (which will allow them to see your course in their list of courses (either current or archived), and make copies of the resources as necessary. You can find out more information on how to add co-admins by clicking the button to the right.
Another alternative is to create a separate course, add a colleague to that course as a co-admin (using the same process from the button above), and copy all your resources into that new course. The advantage with this method is if you have multiple courses you teach, it is possible to share the resources all in one place, as opposed to having to add the same teacher to multiple courses. The video to the right shows how to make a new course within Schoology.
Google information
Option 1: Upload the files to a Shared Drive
The files within a Google Drive Shared Drive is not "owned" by any one user, instead they are owned by the Shared Drive itself. This helps insure that if any user accounts are disabled or deactivated the files within the Shared Drive can still be accessed by any of the Shared Drive's members.
This video introduces you to Shared Drives, shows you how to create a Shared Drive, share the Shared Drive with other users, and upload files into the Shared Drive.
Option 2: Transfer ownership of your files
It is possible to transfer the ownership of a file, or of an entire folder, to another G Suite user. Depending on how your school account is managed, you may not be able to transfer ownership to a user outside of your school, but you should be able to transfer ownership to another user at your school.
If your files are already housed in folders, it may be easiest to transfer ownership of the folder, as opposed to each individual file. Changing the folder will automatically change all the files and folders within that specific folder. If you have multiple files housed outside folders, it may be more efficient to drag and drop the files into one folder, and then transfer ownership of that folder.
The video below shows how to transfer ownership of a file or folder to another G Suite user.
Option 3: Use Google Transfer or Google Takeaway to copy your files to another account
While the video below shows how to use both Google Transfer AND Google Takeaway... you only need to do one.
TRANSFER allows you to electronically copy your files from one Google account to another
Please note that personal Google accounts are currently limited to 15GB of storage, so there may not be enough storage space to transfer ALL files from a GSuite account (with unlimited storage space) to a personal Google Account
TAKEAWAY downloads a copy of your files to a hard drive or external drive to help avoid the storage cap associated with personal Google accounts
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