Embedded Files
After submission, the next steps are addressing comments from IRB reviewers and processing payment via BIGD Admin and Finance. Detailed steps are mentioned in the following:
1. IRB Application Review
After submitting the form, an acknowledgement email will be sent from the IRB representative. Within three to four weeks, expect to receive feedback from reviewer 1 and 2. Note that, they may provide feedback within the IRB form (as comments) and/or also share a list of feedback in a separate doc word file. The following points mention how to address the comments:
Separate documents should be emailed to IRB board in response to both reviewers' remarks (in a Word file).
Submit a revised version of the IRB form, incorporating both reviewers' comments merged in one doc (rename as "Revised IRB form") using track change.
Submit one doc with comments incorporated using track change (mentioned in above point) and also, share another form accepting all the changes in both doc and pdf format.
If the changes are major, please request for e-signature again from the ED and PI at BIGD before submitting the revised version of the IRB otherwise, it is not needed.
To summarise, files to be sent after addressing reviewer's comments:
i. "Reviewer 1 comments addressed on IRB of ____" - word/doc file
ii. "Reviewer 2 comments addressed on IRB of ____" - word/doc file
iii. "Revised IRB of "xx" study with track changes" - word/doc file
iv. "Revised IRB of "xx" study" - word/doc file and with no signatures
v. "Revised IRB of "xx" study" - PDF and with PI and Head of Institutions' signature
2. IRB Payment Processing
The IRB representative will simultaneously send the IRB invoice for completing the payment right after the initial IRB form submission. The internal investigator/PI/Co-PI should submit the e-requisition form to BIGD accounts, attaching the IRB invoice.
Figure 1: IRB Invoice Sample
Note: Don't share the IRB invoice of any study beyond BIGD Team
Upon approval from supervisor, finance and head of institution for the e-requisition, print the approved e-requisition confirmation page and get the hardcopy of IRB invoice signed (in-person) from the supervisor (cluster head) with a short recommendation to the admin stating to arrange the payment.
Finally, print and submit the confirmed approval page e-requisition page and signed IRB invoice to the admin.(Md Nazim Uddin).
Check the following sample of documents that needs to be submitted to the finance as stated above.
Check the following sample of documents that needs to be submitted (hard copy) to the finance as stated above.
Figure 2: Hardcopy of IRB invoice signed (in-person) from the supervisor (cluster head) with a short recommendation to the finance stating to arrange the payment.
Figure 3: Approved e-requisition confirmation page
After the payment is completed, seek a debit voucher for the IRB from BIGD accounts (Narayan Chandra Das) and forward it to Md Sahidur Rahman, BRAC JPGSPH.
After IRB receives our payment, they will issue the approval letter.
Note: Kindly keep IRB fee info confidential. Refer to Finance Team if asked by external collaborators.
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