Reporting

Paragraph 97. By October 15 and March 31 of each year, the District shall provide the United States with a list of all Category training sessions the District schedules by Category, date, time, and location, and shall also state the training capacity and the number of actual participants.

Paragraph 98. On or before October 15 and again on January 15 of each year, the District shall submit to the United States: (a) copies of any forms submitted by principals to OELL, in accordance with Paragraph 34 above, documenting principals’ discussions with parents who refuse ELL services; (b) documentation of the student instruction, parent/teacher meetings, teacher training and monitoring provided, consistent with Paragraphs 34 and 35, with regard to any student whose parent refuses in writing to have his/her child receive ELL services; and (c) a memorandum documenting discussions and any strategies developed by OELL and principals in schools where the number of students whose parents refused services exceed 5% of total ELLs assigned to the school to reduce the number of service refusals.

Paragraph 99. On or before October 15 of each year, the District shall submit to the United States a written report containing the following information regarding training conducted pursuant to the provisions of this Agreement after the date of its execution: (a) the names of all District employees who received training pursuant to Paragraphs 30, 39(e), 50, 61 and 69; (b) the location where the employee works (e.g., the FRC, NAC, or school); (c) the date, time period, and location of the training the employee attended; (d) the name of the person who provided the training; and (e) a description of the training. The District also shall provide the United States with copies of all documents that were handed out during the training and all records that confirm the employee’s attendance at the training (e.g., a sign-in sheet).

Paragraph 100. By October 15, 2012, the District shall provide the United States a copy of the OELL-approved curriculum for providing different amounts of required instruction and meeting students’ different language needs, as required by Paragraph 39(c) and a description of the criteria used for determining when there are inadequate numbers of students at ELD level 3 to provide them ESL separate from students at ELD levels 1 and 2. On or before October 15 of each year, beginning with the 2013-2014 school year, the District shall provide the United States a list of each class or grouping in which ELLs at ELD level 3 are grouped for ESL instruction with students at ELD levels 1 and 2, and the grade level for each such class.

Paragraph 101. By April 30, 2012, the District shall provide the United States with a copy of the instructional models and observation tools developed pursuant to Paragraph 43; its revised ESL and SEI observation tools, in accordance with Paragraph 60; and its revised instructional monitoring tool for McKinley’s ESL/ELA instructional model, in accordance with Paragraph 75. As required by Paragraph 75, by October 15 and March 31 of each year, the District shall provide the United States with a report showing the results of its review of the McKinley monitoring tool and indicating any changes that it has made as a result of that review.

Paragraph 102. On or before October 15 of each year, the District shall submit to the United States: (a) any materials created for distribution to parents and students regarding higher level learning opportunities and the ISEE exam, pursuant to Paragraphs 88 and 90, in all languages disseminated; (b) a memorandum documenting steps taken to provide ELLs a meaningful opportunity for admission to AWC, as described in Paragraph 89, expansion of AWC offerings, as described in Paragraph 92, and ensuring ELL support services in higher level learning programs, pursuant to Paragraph 91; and (c) the enrollment list of all AWC, AVID and AP classes, with ELLs and their native languages indicated.

Paragraph 103. As required by Paragraph 32, by October 15 and March 31 of each year beginning with the 2012-2013 school year, the District shall provide a report identifying any ELL who was unable to enroll in an ELL program due to lack of space or some other reason, including the school(s) sought by the ELL, the reason(s) the sought school(s) were denied, the school in which the ELL enrolled, and whether the student receives appropriate ESL and SEI services, as required by Paragraphs 35-39 and 41-42.

Paragraph 104. By March 31 and August 1 of each year, beginning with the 2012-2013 school year, the District shall, pursuant to Paragraphs 48 and 52, provide the United States with a list of newly hired core content instructors and non-tenured year one and year two core content instructors of ELLs, identifying those that have (i) been retained, (ii) received “reasonable assurance,” and (iii) been terminated. For each instructor, the District shall include his/her relevant level of SEI category training or ESL certification. By August 1 of each year, the District shall also provide the United States a report on its efforts to recruit ESL and SEI staff pursuant to Paragraphs 46 and 47.

Paragraph 105. The District shall facilitate the United States’ attendance, as observers, at a representative sample of probable organization meetings for schools to be determined by OELL. By December 1 of each year, the District shall provide the United States a timetable for upcoming probable organization meetings, and shall provide more specific information as necessary to enable the United States to attend such meetings for the schools, provided the United States gives the District reasonable notice of its intention to attend any such meeting.