CONTACT US

PUBLIC WEBSITE: BOSTON.GOV/AUDITING

Accounts Payable

• • SUPPORT OFFERED: Support with invoice payments, contracts, purchase order reviews and approvals, non-orders, change orders, refunds, weekly warrant payments and training

  • WHO TO CONTACT: Email ap@boston.gov or call 617-635-4660.

  • OFFICE HOURS & TRAININGS: For support with the procure-to-pay process, stop by the Procurement conference room, Room 808, City Hall, or join virtually - no prior appointment needed! Office hours occur every other Thursday from 2pm-4pm. To get added to the recurring calendar invite, email ap@boston.gov.

Accounting

• • SUPPORT OFFERED: Support with general ledger questions, journal entry questions and training, asset management, financials reporting questions

  • WHO TO CONTACT: Email accounting@boston.gov.

Central Payroll

• • SUPPORT OFFERED: Support with all City payments, weekly & bi-weekly payrolls, collective bargaining agreement implementations, settlement payments, timekeeper support

  • WHO TO CONTACT: Email auditingcentralpayroll@cityofboston.gov.

Grants Monitoring (Incoming Grants)

• • SUPPORT OFFERED: Support with grant setup and approvals (KK01 & KK02 processes), general ledger and budget journal setup, ongoing grants monitoring, Single Audit

  • WHO TO CONTACT: Email Colin Musto (Assistant City Auditor for Grants & Special Revenue) at colin.musto@boston.gov.

PUBLIC WEBSITE: BOSTON.GOV/PROCUREMENT

Services

• • SUPPORT OFFERED:

    • • Support with all service procurements

      • Choosing a procurement path

      • Using 30B templates (WQC/IQC, IFB, RFP, etc.) 

      • Proactive procurement planning and filling out your annual Buying Plan

  • WHO TO CONTACT: Click here to see your assigned Procurement Analyst.

  • OFFICE HOURS & TRAININGS: Email your Procurement Analyst to set up a meeting.

Goods

• • SUPPORT OFFERED:

    • • Centralized procurement of all goods and supplies for the City

      • Using State contracts

      • Disposal of all City surplus items

      • Advertising in the City Record / COMMBUYS / Boston.gov

      • In-house mail and print services (Copy Center)

  • WHO TO CONTACT: Email procurement@boston.gov with any questions, or reach out to the assigned Buyer for the good you are interested in purchasing. 

  • OFFICE HOURS & TRAININGS: Email procurement@boston.gov to schedule a meeting or training. 

Grantmaking (Outgoing Grants)

• • SUPPORT OFFERED:

    • • Approval of grant applications and recipients

      • Support with full grantmaking lifecycle, from planning to disbursement and reporting

  • WHO TO CONTACT: Email grants@boston.gov.

  • OFFICE HOURS & TRAININGS: Email grants@boston.gov to schedule a meeting or training. 

Vendor Support

• • SUPPORT OFFERED:

    • • Creating a new supplier account or updating an existing one

      • Finding bid details

      • Entering a bid online 

      • Signing and uploading a contract

  • WHO TO CONTACT: Email vendor.questions@boston.gov or call 617-961-1058. 

  • OFFICE HOURS & TRAININGS: Click here to join a virtual drop-in session for City staff (second Tuesday of each month from 2pm-4pm). 

PUBLIC WEBSITE: BOSTON.GOV/BUDGET

Operating Budget

• • SUPPORT OFFERED:

    • • Annual budget development guidance and review

      • Ongoing operating budget analysis, projections, management support

      • Budget transfer evaluation and support

      • Personnel evaluation and business process support

      • Transactional analysis and support

      • Departmental performance evaluation

  • WHO TO CONTACT: Click here to see your assigned OBM Analyst.

  • OFFICE HOURS & TRAININGS:

    • • Regular check-ins, in collaboration with your analyst 

      • Budget development trainings conducted seasonally

Capital Planning

• • SUPPORT OFFERED:

    • • Annual capital plan development guidance and review

      • Ongoing capital budget analysis, projections, and management support

      • Budget transfer evaluation and support

      • Capital project/program management evaluation and support

  • WHO TO CONTACT: Click here to see your assigned OBM Analyst.

  • OFFICE HOURS & TRAININGS:

    • • Regular check-ins, in collaboration with your analyst 

      • Budget development trainings conducted seasonally

External Resource Development (Incoming Grants)

• • SUPPORT OFFERED:

    • • Interdepartmental coordination for external funds

      • Navigating the grantseeking process

      • State and federal grant application development, including grantwriting, letters of support, and statistics

  • WHO TO CONTACT:

    • • For general support, email Marcus Kennedy (Director of External Resource Development) at marcus.kennedy@boston.gov.

      • For support with Green New Deal-related grants, email Liam Monahan (Green New Deal Development Coordinator/Grant Writer) at liam.monahan@boston.gov.

Revenue 

• • SUPPORT OFFERED:

    • • General fund revenue analysis, evaluation, and support

      • Revolving fund revenue analysis and support 

      • Economic forecasting analysis and support

  • WHO TO CONTACT: Email Grant Holland (Assistant Director of Revenue Forecasting & Policy) at grant.holland@boston.gov.

Risk Finance

• • SUPPORT OFFERED:

    • • Risk evaluation

      • Facilitation of broker-informed insurance coverage requirements

      • Property risk support

  • WHO TO CONTACT: Email Peggy Zhang (Risk Finance Manager) at peggy.zhang@boston.gov.

PUBLIC WEBSITE: BOSTON.GOV/TREASURY

All units: General Services (Payroll, Accounts Payable, Retirement), Accounts Receivable, Accounting, Trust, Community Preservation Act, Finance (403b/457, Alternative Finance)

• • SUPPORT OFFERED: Processing incoming and outgoing payments through the General Services and Accounts Receivable (AR) teams

  • WHO TO CONTACT: Email treasury@boston.gov.