Professional Development Reimbursement

1. Get Pre-Approved: Fill out the BEA PD Fund Pre-Approval Form several weeks before your conference. You’ll receive a confirmation email once approved.

2. Submit Leave Form: After BEA approval, submit a paper Professional Conference/Visitation Leave Form to your supervisor before the event. Forms are in your main office. Check the BEA Part A box and copy your estimated expenses from the online form. Skip the Social Security number—it’s not needed.

3. Request Absence in AESOP: Once approved by both BEA and your supervisor/central office, submit your absence in AESOP.

4. Attend & Save Receipts: Keep all itemized receipts (flight, hotel, Uber, food, parking, registration, etc.).

5. Submit Receipts: After attending, complete the BEA PD Fund Receipt Submission Google Form and upload your receipt photos.

6. Receive Reimbursement: Checks are mailed every two months. Submit receipts by the 20th of the previous month to receive payment in Feb, Apr, Jun, Aug, Oct, or Dec.

Payout is as follows:

Costs up to $1,000 are reimbursed at 100%.

Costs from $1,001 to $1,500 reimbursed at 75%

*Costs from $1,501 to $2,000 are reimbursed at 50% if funds remain on September 30th, which is the end of our fiscal year.

*Reimbursements are contingent on available funds.​

BEA members may submit multiple reimbursement requests per fiscal year (Oct 1–Sept 30), but total payouts are cumulative. For example, PD in Oct 2025 and Sept 2026 both count toward the same year. The PD start date determines the fiscal year.

Don’t forget to share photos from your event with BEA’s social media contact, Meredith Stone meredith.stone@bexley.us. It highlights our members’ commitment to students.