Professional Development Reimbursement

1. Get Pre-Approved: Fill out the BEA PD Fund Pre-Approval Form several weeks before your conference. You’ll receive a confirmation email once approved.

2. Submit Leave Form: After BEA approval, submit a paper Professional Conference/Visitation Leave Form to your supervisor before the event. Forms are in your main office. Check the BEA Part A box and copy your estimated expenses from the online form. Skip the Social Security number—it’s not needed.

3. Request Absence in AESOP: Once approved by both BEA and your supervisor/central office, submit your absence in AESOP.

4. Attend & Save Receipts: Keep all itemized receipts (flight, hotel, Uber, food, parking, registration, etc.).

5. Submit Receipts: After attending, complete the BEA PD Fund Receipt Submission Google Form and upload your receipt photos.

6. Receive Reimbursement: Checks are mailed every two months. Submit receipts by the 20th of the previous month to receive payment in Feb, Apr, Jun, Aug, Oct, or Dec.

Payout is as follows:

0-$750 reimbursed 100%

$751 – $1250 reimbursed 75%

**$1251 – $1750 reimbursed up to 50%

**$1751 – $2250 reimbursed up to 25%

**Reimbursements are contingent on available funds.​

BEA members may submit multiple reimbursement requests per fiscal year (Oct 1–Sept 30), but total payouts are cumulative. For example, PD in Oct 2024 and Sept 2025 both count toward the same year. The PD start date determines the fiscal year.

If funds remain after all 2024–2025 reimbursements are paid, they’ll be evenly distributed in October to those who requested over $1250, up to the stated limits.

Don’t forget to share photos from your event with BEA’s social media contact, Meredith Stone meredith.stone@bexley.us. It’s good PR and highlights our members’ commitment to students.