POLICIES & PROCEDURES

Belmont Middle School PTO Club Policies and Procedures

Eligibility

The BMS PTO clubs are designed to provide enrichment and community-building opportunities for Belmont  Middle School students. Managing clubs takes numerous hours of our coordinators’ time, thus we kindly remind you to adhere to the following instructions:

Registration

Registration for clubs is done online on a first-come, first-serve basis. Payment via Mastercard or VISA is required at the time of registration, unless financial assistance is being requested (see below). Once a club is full, a student may register for the waitlist which will be used in the event of cancellations by earlier registrants. Payment is not required to be put on the waitlist. Some clubs have minimum participant requirements. The PTO reserves the right to cancel a club offering in the event of too low of enrollment.

Please provide all requested information on the registration form. Please verify that you have provided your correct email address. If you do not provide a valid email address, you will not receive enrollment confirmation. If you have trouble completing your online payment, please contact the BMS PTO Club Coordinators at BMSPTOCLUBS@belmontschools.net right away to avoid losing your spot in the club.

Financial Assistance (FA)

Financial Assistance (FA) is available to families who are on record with BMS as having demonstrated financial need. Eligible students can receive FA for one club per session. If you would like your child to be considered for FA, please indicate this on the online registration form. All FA requests will be forwarded to the Belmont Middle School  Administration who determines eligibility. If the administration is not yet aware of your financial need, you should be prepared and willing to present documentation to demonstrate eligibility. Decisions will be made within five days after the registration period closes. If your request for FA is denied, you will be given the opportunity to pay for the club or cancel your registration.

Refunds

No refunds will be given after the registration period has closed, unless a class is canceled prior to starting.

Cancellations of Sessions

In the unfortunate case of cancellation of a club session, parents will be notified by e-mail and an announcement will be made during the school day for students. In the event that school is closed or lets out early due to inclement weather, clubs for that day will be canceled. Every effort will be made to schedule a make-up session at the convenience of the instructor.

Student Arrival & Dismissal

Students are responsible for getting to the clubs on their own. They should wait outside the designated classrooms until the start time. If your student attends BASEC, they should check in there first, BEFORE going to the club. Students are dismissed on their own at the end of the club. Please note that it is difficult to obtain entrance to the school after 3:00PM, so plan your pick-ups accordingly.

Student Behavior

We want the students to have a great time but we also expect them to treat their instructors and peers with courtesy and respect. Students must participate in the clubs they attend and must behave in a manner that does not disrupt learning by other students. Students who do not exhibit appropriate behavior may be unenrolled from a club without refund and will not be allowed to participate in future clubs.