Embedded Files
Do you need to send a regular email to a group within the Society?
Do you want to send to just a single email address instead of having to add everyone's email every time you send the email?
if so then you need a distribution list. A great way to have all the email addresses under one name. This will save you time and also make sure you never forget to attach a member to a group email.
Good to know: You do not use a server to set up a distribution list.
How to set up your own distribution list:
Open the Google Contacts page. Go to https://contacts.google.com/ in your computer's web browser. This will open a page with your Google contacts on it if you're logged into Google.
If you aren't logged into your Google account, enter your email address when prompted, click NEXT, enter your password, and click NEXT to log in.
If you're logged into the wrong account, click your profile icon in the upper-right side of the page and then either select the proper account (if it's signed in) or click Add account and enter your email address and password when prompted.
Select contacts. Hover your mouse over a contact's profile picture (or their first initial if they don't have a picture), then click the checkbox that appears in place of their picture or first initial and repeat this process for each contact you want to add.
Click the "Labels" icon. The button/icon is in the top-left of the page. A drop-down menu will appear.
Click Create label. You'll see this option at the bottom of the drop-down menu. Doing so prompts a pop-up window.
Enter a name. Type in the name that you want to use for your mailing list. This is the name that you'll type into the "To" field when addressing an email later.
Click Save. It's in the bottom-right corner of the window. Doing so will save your list of contacts as a label.
Open your Gmail inbox. Go to https://www.gmail.com/ and re-enter your email address and password if prompted.
This must be the same account for which you created the mailing list.
Click COMPOSE. It's on the left side of the Gmail inbox. Doing so opens a "New Message" window.
Enter your label's name. In the "To" field at the top of the "New Message" window, type in the name of the group. You should see the group's name and a preview of a few of its contacts will appear below the "To" field. Click the group name below the "To" field to make it your email's recipient. If you don’t see your group’s name or you are unable to type the group’s name in the “To” field because you don’t remember it, go to the next Step. Otherwise, skip the next step.
View a list of group names you created. If you were unable to complete the previous Step because you don’t remember the name of the group, do the following to see a list of all of your group names for the Gmail account that you are currently using and then select it as your email’s recipient.
Click on the “To” in the “To” field. In the pop-up window that appears, click on the “My contacts” button near the top right corner of the pop-up window. All of the group names that you created for the current Gmail account will be listed in a drop-down menu.
Click on the group name that you want to use. A preview of a few of the group’s contacts will appear in the pop-up window.
Click on the box next to “Select All” near the top left corner of the pop-up window to select all contacts in the group.
Click on “INSERT” that will appear near the bottom right corner of the pop-up window.
Verify that all the contacts of the group you want to use are now listed in the “To” field of the email.
Enter a subject and your message. Do so in the "Subject" text field and the blank text field below it, respectively.
Click Send. It's a blue button in the bottom-left corner of the "New Message" window. This will send your email to each of the people in your group.
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