AGM 2026

What's an AGM and who should come?

All of the young people in Beavers, Cubs and Scouts with the 51st Balerno Scout Group, their parents and carers, are warmly invited to come along to the Group's annual general meeting (AGM).

The AGM is the event at which the trustee board report on the state of the Group and where trustees are elected to the board. Unlike in previous years, there won't be games at the field for young people. But it's not all business, some of our Scouts will be BBQ'ing for us.

To help us try to keep the scale of catering appropriate, if you're intending to come, it would be helpful if you could fill out the this form (https://forms.gle/MyiwvZ1jbPL5AXAH9) before the end of the day on Friday 28 August to indicate how many people from your household will be joining us. But don't worry about just turning up even if you haven't filled in the form - there's always a sausage or two going spare!

The AGM's a good opportunity to meet up socially with others involved in Scouting in Balerno and celebrate the achievements of, and fun that's been had by, all of the young people in the Group over the last year.

When and where?

The AGM will be held:

• on Tuesday 1 September at 7pm

• at the Scout hall

Agenda

The formal part of the AGM involves the Group Council (that is, essentially all of the parents and carers of young people in the Group as well as the Group's volunteers) formally dealing with the following matters.

1. The Group Council will be invited to approve the minutes of last year's AGM held on 19 September 2025

2. The Group Council will be invited to agree to adopt as the Group's constitution the Scout Association's model constitution (with Scottish variations, Spring 2025 revision), which can be viewed at:
   https://www.scouts.org.uk/por/5d-constitutions-for-scottish-groups-districts-regions/5d1-constitution-for-a-group-scotland/

3. The Group Council will be invited to note that the Group's current financial year runs from 1 April 2026 until 31 March 2027

4. The Group Council will be invited to agree the number of members that may be appointed to the trustee board; the proposal is a minimum of 5 and a maximum of 12

5. The Group Council will be invited to agree the quorum for future meetings of the Group Council itself; the proposal is 12

6. The Group Council will be invited to discuss the Group's annual report and accounts for 2025-26 [this will be uploaded at least 10 days before the AGM]

7. The Group Council will be invited to appoint a chair of the Group's trustee board, the trustees will be recommending Chris McLaughlin for appointment on a 3 year term

8. The Group Council will be invited to appoint the external examiner of the Group's accounts, the Group treasurer will be nominating Graham Renwick