Currently, the Dean will receive Summary forms to view at two points in the process:
If a faculty member receives an overall rating of Does Not Meet ACC Faculty Expectations, the form will be automatically sent from the Department Chair to the Dean before being sent out to the faculty member. At that point, the Dean can either:
send the form back to the Department Chair with suggestions/comments/considerations or
send it onwards to the faculty member.
The Dean cannot make any changes to the form directly.
If the Department Chair decides to maintain the Does Not Meet ACC Faculty Expectations rating after considering the Dean's comments, the form will again be sent to the Dean before being sent to the faculty.
At the end of the process, after the faculty member has acknowledged and signed their form (and after any requested/required meeting with the Department Chair have taken place), the Dean receives the form for signature. At that time, the Dean can:
Sign the form, choose a contract renewal term (for full-time faculty), and optionally enter a comment for the final PDF form. (The final signature will occur in Box Sign, similar to Adobe Sign but automated.)
This PDF form will be archived in the system but also automatically copied into each faculty member's personnel folder in BOX.
Return the form to the Department Chair with suggestions/comments/considerations.
Currently, there is no way for the Dean to monitor what stage of the process their faculty are currently in. (See below for a work-around.)
Work-around: If you would like to keep track of the evaluation status for faculty in your division, you could have your Department Chairs appoint your admin (or someone else) as Evaluation Assistants for their departments. (It doesn't work to appoint the Dean as an Evaluation Assistant...) They could then keep you updated.
We hope to have a way for Deans to do this more easily before the fall semester.
Currently, the system does not support teaching evaluations for the Department Chair and the Dean. We are hoping to have this available by the Fall semester.
Assuming there is a demand among the Deans, we will try to provide an option for the Dean to review all forms before being sent out to faculty. (Please be sure to contact us to let us know if you would like this option.)
Some sort of summary dashboard to allow Deans to monitor how many faculty are in each evaluation status for each department.
Method to upload PDF of faculty/Dean conference notes.
Option to assign special-case Summary forms (i.e., for evaluating Department Chairs and Deans and any other special cases)
More comprehensive reports, including summary reports on ratings by department, AOS, etc.
Dashboard for AVC's to oversee the process
Deans access to archived Evaluation Summary forms by academic year (better organized for Department Chairs as well)