Cost Center Manager P-Card Responsibilities

Cost Center Managers (CCM) are identified as Account Group Managers (AGM) in the Citibank credit card system. Cost Center Managers are required to:

• • • Review charge card purchase activity for employees within their assigned account group by logging into Citibank's online credit card management system (GCMS) and verifying transaction information matches receipt.

      • • Ensure transaction amount does not include sales tax for non-travel related purchases, or state hotel tax for lodging.

        • If a purchase includes sales tax, ask the cardholder to contact the vendor requesting sales tax be excluded.

    • Approve transactions online using Citibank's online credit card management system (GCMS).

    • Ensure that charge card transactions do not overdraw the departmental budget.

    • Ensure expense reports and receipts are sent to Accounts Payable by the 15th of each month.

Change Request for Existing Purchasing Card

• • • Notify Purchasing when cardholders leave the College and terminate employment by completing a Change Request for Existing Purchasing Card form.

    • Use the change request form to:

      • • Request a credit limit change,

        • Notify Purchasing of new travel date,

        • Change cardholder's legal name,

        • Inform Purchasing of a department change for a cardholder,

        • Change a P-Card or Travel card to One Card.

For additional information, please visit the P-Card website.