Charter Holders must submit required documentation to ASBCS using the Google Drive folder provided by Board staff.
A Google Drive folder for submission of documents will be shared with the Charter Representative via email and can be shared with any additional school staff as needed. The Charter Holder must use the Google Drive provided by Board staff, not provide a link to the Charter Holder's own Google Drive or other shared drive.
The Charter Holder should ensure that documents are in clearly labeled folders as follows:
Compliance Documentation
"Board Meetings"
Governing Body agendas for the last 12 months
Governing Body minutes for the last 12 months
Evidence of posting the required notice required by Arizona's Open Meeting Law
"Staff Information"
Complete list of all individuals on the charter holder/school's payroll. This includes:
Instructional staff (classroom teachers, instructional aides, special area teachers, etc.)
Non-instructional staff (lunch staff, recess staff, maintenance staff, etc.)
Contractors, subcontractors, and vendors (janitorial staff, special education contractors, school psychologists, etc.)
Ensure that this list indicates the title/role of each individual and which of the above categories each individual is part of.
In the "Fingerprint Cards and Background Checks Folder," either:
Upload all Fingerprint Clearance Cards or Background Checks (as appropriate) for all staff members, vendors, contractors and sub-contractors; OR
Complete the Fingerprint Documentation Template contained in the folder.
"Enrollment"
Student/Family handbook
Enrollment and registration information (policies, procedures, etc. - if documents are separate from the handbook)
A PDF of the paper enrollment and/or registration packet (or electronic packet sent via email) if one is used
A document containing links to the online portal(s) for the enrollment/registration process(es)
Attendance policy (if separate from handbook)
Discipline policy (if separate from handbook)
"Calendar and Schedules"
Current School Calendar indicating days in school, days off of school, and any early release or half days (a list of days off is not sufficient for this review)
Daily Instructional and Bell Schedules for each classroom (schedules must indicate specific time periods for subject areas, as well as breaks, recess, and lunch)
5. "Occupancy Documentation"
Current, Valid Certificate(s) of Occupancy for all campus buildings, demonstrating E occupancy
The most current Fire Marshal's inspection report. The report must demonstrate that:
It was issued within the last three years,
The report does not indicate the facility failed the inspection,
The facility was inspected for E occupancy, and
It is from the State Fire Marshal, an entity with an enacted ordinance, or an entity on the State Fire Marshal’s current LOA list. A fire sprinkler inspection from a business/company is not sufficient to meet this requirement.