Accident Analysis

• Oregon OSHA’s accident investigation requirements apply to all Oregon workplaces. If you have an employee who loses time from work due to an on-the-job injury or illness, you must determine what caused the injury or illness and act to prevent it from happening again. If your workplace has a safety committee, the safety committee must recommend how to prevent similar events from occurring.

• If an employee is not able to call the reporting line themselves due to the nature and/or severity of their injury, we ask that a representative of the employee complete the report on their behalf.
  Once the employee has called and reported the injury/ illness to the call center, Risk Management will receive an email notifying us of the report. If an injury resulted from the incident/accident and medical treatment (beyond first-aid) is required, the employee will also need to complete the “Report of Job Injury or Illness” form, also known as the 801 form. Risk Management will provide the 801 to the injured employee.
  
  WHAT IS THE PURPOSE OF AN ACCIDENT ANALYSIS/ INVESTIGATION?
  Accident investigations are required to be in compliance with Oregon Occupational Safety & Health Administration (OSHA). OR-OSHA requires that each employer investigate every lost time injury that workers suffer in connection with their employment, and is supported by PPS board policy.
  This analysis process is intended to identify any unsafe conditions, acts or procedures that contributed to an event, and to recommend and implement corrective action to prevent the same or similar events from occurring again. Accident investigations are an analysis process and should not be used to place blame; rather they should be used to objectively gather facts.
  
  WHAT IS OUR PROCEDURE?
  Ideally, these reports should be submitted to the Risk Management department within 24 hours of the event, but no more than 5 days from the date of injury (or employer’s knowledge of the injury) on all work-related injuries/illnesses. If you know that you will be unable to submit the investigation form within 5 days, please advise the Risk Management department when you anticipate that it will be complete.
  
  The Risk Management and Environmental Health & Safety teams are available to assist with problem solving regarding resources and processes, as it pertains to recommendations for corrective action. Please let us know if you require additional face-to-face training or have questions that can be addressed via telephone call or email.
  
  It is important to remember that our site-based safety committees are an important part of the safety process, District-wide. A safety committee’s knowledge of their buildings, staff, students and volunteers enables the Risk Management and Operations departments to further identify trends that may assist us in mitigating, stopping and/or preventing injuries. Please take a look at our Safety Committees page.