Welcome to your first Mini-Conference! We are thrilled to have you with us. This annual weekend is more than just a meeting; it is a vital opportunity for you to experience the A.A. General Service structure in action at the local level.
As a first-time attendee, you are an essential part of the process. This guide will help you navigate the weekend of service, fellowship, and growth.
The Mini-Conference is a "mock" version of the General Service Conference held in New York each year. You aren’t just a spectator here—you are an active participant helping to shape the "collective area conscience." The thoughts and votes shared this weekend provide crucial guidance for our Area Delegate, who will carry our Area’s collective voice to the General Service Conference in New York this April.
The weekend begins with a warm welcome and opening statements from the Mini-Conference Chair. We typically feature a guest speaker to set the tone and spark the spirit of service for the days ahead. Then we give you time to meet your committee members, and take your material packets back to your room to read and review them in preparation for Saturday morning.
Most of your Saturday will be spent in Committee Sessions. This is where the real work happens:
Committee Work: You will join a specific group (such as Literature, Corrections, or Public Information) in rooms like the Red Oak or Chestnut rooms.
Discussion: You will review and debate actual agenda items currently facing A.A. worldwide.
The Voting Body: In the afternoon, we gather as a full assembly. Each committee reports its findings, and the entire body votes on the results.
Throughout the weekend, you will hear from experienced voices in service, including:
Representatives from the General Service Office (GSO) in New York.
Our Area 53 Delegate, and other Delegates reports from Area 54, 55, and 56.
The East Central Regional Trustee.
The weekend concludes with the Sunday Assembly, where the formal business of Area 53 is conducted. It’s a great chance to see how our local "government" functions.
Interactive Floor Map: Don't get lost! Use the interactive map on your mobile device to locate committee rooms and event spaces throughout Deer Creek Lodge.
Digital Schedule: Stay on track with our real-time digital schedule, covering every event from Friday evening through Sunday morning.
GSR Reports: Learn how to create effective GSR Reports here
Pro-Tips for Newcomers
Self-Support: In keeping with our traditions, this conference is self-supporting. Your registration fee is vital—it covers background materials, literature, and, of course, the coffee that fuels our discussions!
Seek Support from Your Home Group: If you are a GSR, it is common practice to ask your home group to help cover the costs of registration, travel, and lodging. Your service benefits the group, and they are usually happy to support your participation.
The "Three Legacies": You’ll often hear that service is the "secrete" to stay sober. Immerse yourself in our Third Legacy of Service this weekend—you might find it’s the missing piece of your recovery.
Just Ask: If you feel overwhelmed or confused by the "A.A. Alphabet Soup" (GSRs, DCMs, GSO!), look for an Area Officer or District Committee Member. They are here to help you understand the structure and ensure your group’s voice is heard.
Floor Manager: If you have issues that require the hotel staff outside of your room, please contact the Floor Manager Maria C.
We are so glad you’re here. Enjoy the weekend!