This policy is in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and other applicable laws in the Philippines.
1. Information We Collect
When you apply for a scholarship, the Provincial Government of Antique may collect the following types of personal information:
Personal Identification: Full name, date of birth, gender, nationality, civil status, and other relevant identifying details.
Contact Information: Home address, email address, and contact numbers.
Educational Information: Current and previous schools attended, academic records, transcripts, certificates, and honors or awards received.
Financial Information: Family income details, proof of financial need, and employment information of parents or guardians.
Supporting Documents: Required essays, recommendation letters, and other documents supporting your application.
Photographs and Government-Issued IDs/Schoold ID: Passport-sized photos, government-issued IDs, and other related documents.
Usage Data: Information collected automatically from website interactions, such as IP addresses and browser cookies, when you access our online application system.
2. How We Use Your Information
The personal data collected will be used for the following purposes:
To process and evaluate your scholarship application.
To verify the accuracy of the information you provide.
To communicate with you regarding your application status or any updates related to the scholarship program.
To generate statistical reports and perform analysis to improve our services.
To comply with legal and regulatory requirements applicable to government programs.
3. Sharing of Information
The Provincial Government of Antique values your privacy. We do not sell, rent, or trade your personal information to third parties. However, we may share your data under the following circumstances:
Scholarship Review Committees: Your information may be shared with members of the selection and evaluation committees within the Provincial Government of Antique through (PYDO), as well as with authorized personnel from affiliated institutions involved in the scholarship process.
Government Agencies: We may disclose your data to relevant government entities to ensure compliance with laws, rules, and regulations.
Service Providers: External service providers who are contracted to assist in processing and evaluating applications may access your data, provided they follow strict confidentiality agreements.
Legal Requirements: In the event of legal requests, such as subpoenas or court orders, we may disclose your information as required by law.
4. Data Security
We take appropriate organizational, physical, and technical measures to secure your personal data against unauthorized access, destruction, or alteration. These include encryption of sensitive data, secure access controls, and regular security audits of our systems.
However, please note that while we strive to protect your information, no system is entirely foolproof, and we cannot guarantee absolute security of your data during transmission over the internet.
5. Retention of Data
The Provincial Government of Antique retains your personal data for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy. After your scholarship application is processed, your data will be retained in accordance with the National Archives of the Philippines Act of 2007 (R.A. 9470) and other applicable government regulations on record retention.
If your application is unsuccessful, we may retain your information for future reference if you express consent for future scholarship opportunities.
6. Your Rights
Under the Data Privacy Act of 2012, you have the following rights regarding your personal data:
Right to Access: You may request a copy of the personal information we have about you.
Right to Rectification: You may ask us to correct any inaccurate or incomplete information.
Right to Erasure: You may request the deletion or removal of your personal data, subject to applicable legal or regulatory obligations.
Right to Data Portability: You may request a copy of your personal information in a format that allows for reuse.
Right to Lodge a Complaint: If you believe your rights under the Data Privacy Act have been violated, you have the right to file a complaint with the National Privacy Commission.
To exercise these rights, please contact us at Provincial Youth and Development Office.
7. Changes to this Privacy Policy
The Provincial Government of Antique reserves the right to update or modify this Privacy Policy as needed to reflect changes in relevant laws or the scholarship program. Any updates to this policy will be posted on the official website of the Provincial Government of Antique.
8. Contact Us
If you have any questions or concerns about this Privacy Policy or the handling of your personal information, please contact:
Provincial Government of Antique
Provincial Youth and Development Office
New Capitol Bldg. San Jose de Buenavista, Antique
