G Mail

For all G Mail support - click the link for access to G Mail Help

G Mail

G Mail is collaborative email service provided by Google. All pupils and staff at Brechin High School can communicate easily using G Mail.

Email Address

Your email address is the same as your Glow username. (For example: gw21surnamefirstname@angus-ed.org)

How to Find an Email Address

All members of Brechin High School community are in the same address book. Gmail will look up the address for you, just start typing the name.

Send and view email

To compose an email, either click the Compose button in the top left corner of the screen, signified by a colourful + icon.

The image below shows the Compose window that you’ll see when writing a message. You can have it in Gmail or pop it out as a separate window.

As always, you have the To field and the Cc and Bcc buttons to allow you to enter who you want to send the email to. The subject line lets you put the title of the email, the ‘New Message’ text on the title bar will change to the subject so if you minimize the window, you can easily get back to it. Under the subject you can enter the text for the main body of the email. Your signature is at the bottom of the main body.

We’ve numbered the icons in the Compose window and will go through what each one is below:

Minimize – Lowers the Compose window to a small block at the bottom of Gmail.
Full Screen & Pop Out – Clicking makes the Compose window larger. Holding shift while clicking pops the window out of Gmail into its own window.
Save & close – Closes the email and saves a copy of it under the Drafts label.
Send – Send the email. Ctrl + Enter.
Formatting options – Opens the formatting menu above, allows you to change font, formatting and location of the text.
Attach files – Attach an item straight from your computer.
Insert link – Insert a link to your email.
Insert Emoji – Insert an emoji in to the body of your email.
Insert from Drive – Attach an item straight from your Google Drive.
Insert a Photo – Add an image in to the body of the email.
Confidential mode – Allows you to turn Confidential mode on for this email.
Discard – Completely deletes the draft email.
More options – Lets you select or change extra settings with the email. Such as Print or set a label

Schedule Send

Setting an email to send at a specific time is a great tool in any email application. With Gmail, it’s incredibly easy to do, simply write your message and set the recipients but before you click Send, click the little arrow next to the Send button and select Schedule Send.

See New Email

New email is highlighted in bold text and a white background. Read email is not bold and with a greyed background. In the example below, the top email is unread and the bottom email has been read. Simply click an email once to open it.

Reply to an Email

To reply to an email you need to have the email open in Gmail and press the Reply button displayed as a left pointing arrow in on the right hand side of the page.

You’ll then get the reply compose window at the bottom of the screen as you can see to the right. You will have all the same options as a new email but with the email address you are replying to at the top and two extra options on the left.

Firstly, if you click the little downwards arrow next to the reply icon you can opt to forward the message, change the subject of the message or pop out the reply to a separate window.

Just above the Send button you will also find three horizontal dots, clicking this will let you see the original email below yours.

Organised Inbox

The image below will help you understand what you see when looking at your inbox and help organise your inbox.

Labels

Gmail doesn’t use folders like GroupWise or Outlook, instead you have Labels. This allows you to categorize your email. Labels are like folders, but with a twist- you can apply several labels to an email then later find the email by clicking any of its labels from the left panel.

You can keep the emails in your inbox with a label or you can move emails in to a label, just like moving emails into folders.

You can also:

Open a label in the left sidebar to see all emails with that label.
Nest labels within labels.
Search for all email with a label.
Customize labels with colours to easily identify an email.
See labels on email in your inbox to easily identify an email.
Use labels like email rules and move emails automatically.

There are two methods to create or manage labels in Gmail, both can be seen below:

1: Create a label:

In the top right, click Settings > Settings.
Click the Labels tab.
Scroll to the Labels section and click Create new label.
Enter the label name and click Create.
You can also create nested labels, which are like subfolders

2: Add a colour to a label:

In the left panel, point to a label and click More.
Point to Label colour and choose a colour. Or, click Add custom colour.
The change instantly applies to all email with that label.
(Optional) To remove a label colour, point to Label colour and click Remove colour.
(Optional) To see all email with a particular label, in the left panel, click the label’s name.

3: Create a label from an email:

From an email, click Labels > Create new.
Enter the label name and click Create.
(Optional) Click Nest label under and choose an existing label to place it under.
The new label automatically applies to your email.

For all G Mail support - click the link for access to G Mail Help

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