Example Outreach

This is when you were referred by a friend, colleague, or mutual connection so the tone should be polite, grateful, and low-pressure.

Structure:

• Mention mutual contact up front

• Give context to the outreach

• Make the ask

Example:

Subject: Introduction via [Mutual Contact's name]

Hi [Name],
I'm reaching out because [Mutual Contact's Name] suggested I connect with you, given my interest in [industry, company, or role]. I'm currently exploring opportunities [briefly mention goal], and they spoke highly of your experience and insights.

If you're open to a brief chat, I'd love to hear your perspective for a 15-20 minute chat at your convenience. 

Thank you so much,

[Your name]

This is when you have no mutual contact, but shared industry, school, background, or company of interest. The tone should be respectful, specific, and authentic.

Structure:

• Mention what you admire or noticed about them

• share your reason for reaching out

• include a clear and modest ask

Example:

Subject: Admiring your work at [Company]

Hi [Name],

I came across your profile while researching [industry, company, role], and your path from [previous role or education] to [current role] really stood out to me.

I'm currently [briefly state your situation or interest], and I'd really appreciate the chance to hear about your experience and any advice you might share.

Would you be open to a short conversation sometime in the next couple weeks over phone or video?

Best,

[Your name]

This is when you share a school, program, and/or professional development experience. The tone is community.

Structure:

• Lead with the alumni connection

• share your career interests

• ask for a short informational conversation

Example:

Subject: CMU or (CMU Integrated Innovation Institute) student looking to connect with alumni

Hi [Name],

I'm a current Integrated Innovation Institute student at Carnegie Mellon University, and I came across your profile while exploring paths in the [industry/field]. I noticed you're an alum working at [company or role], and I'd love to learn more about your experience.

If you're open to a short conversation, even just 15-20 minutes, I'd be grateful for the chance to hear your insights.

Thank you so much,

[Your name]

This is when you saw them speak, publish, or attend a relevant event. The tone is to compliment and connect.

Structure:

• Lead with the event or content

• Highlight the value it brought you

• Be clear about the goal of your request to meet

Example:

Hi [Name],

I recently attended your [talk/article/panel] on [topic], and I found your insights on [specific point] really helpful as I think about [your context].

I'd love to learn more about how you approach [related theme] and hear about your journey.

If you're open to a short chat, I'd really appreciate it.

Thanks again for sharing your perspective!

[Your Name]

This is when you're reaching out to someone in a similar job function, toolset, or space that you're working or previously worked. The tone is curious and professional.

Structure:

• Friendly introduction

• What caught your attention

• Why you're reaching out

• Make the ask

Example:

Hi [Name],

I'm currently a Master's Student at Carnegie Mellon University, with previous experience in [role or job area]. I noticed your profile while learning more about how others are navigating the [field/industry].

I'd love to hear a bit about your experience at [company] and your approach to [relevant topic]. Would you be open to a short networking conversation?

I appreciate your time.

[Your Name]