PRE-PARALLEL SESSION ARRANGEMENTS 

AMIC Conference Secretariat will provide the parallel session moderator with a session brief containing the following: 

• Title, date, and time of the parallel session 

• Names of presenters and titles of their papers

• Parallel Session room assignment 

Moderators are expected to be at the designated PARALLEL SESSION ROOMS at least 15 minutes before the scheduled session for technical preparations. 

PARALLEL SESSION PROCEDURES 

1. Welcome the presenters and participants to the session. 

2. Briefly introduce oneself. 

3. Introduce all presenters at the start of the session and then request each one to make their respective presentations

• • • Each presenter will be given a maximum time of eight (8) minutes to present. 

    • The moderator may cue the presenter to wrap up his/her presentation a minute before the time is up. 

4. Initiate the open forum after all presentations have been made. 

• Remind presenters to provide brief and direct answers. 

• Raise follow-up questions (if any) for more in-depth discussion. 

5. Announce conference reminders (if any) and invite participants to attend succeeding plenary and parallel sessions. 

6. Conclude the session and extend appreciation to the presenters and the participants.

7. Cue presenters and participants for a photo opportunity. 

8. Before closing the session, check with Team PWU’s session coordinator whether all presenters have signed the confirmation form which will be the basis for issuance of Certificates of Presentation. 

DOCUMENTATION OF SESSION

The organizers will photo and video-document the plenary sessions. Panelists and moderators may take photographs or audio-video recordings during the sessions. Uploading these materials to any of the panelist’s or moderator’s social media platforms or to their respective affiliation’s official websites is of their own volition. They must ensure that data privacy protocols are observed prior to uploading. 

Some participants have indicated their desire NOT to be included in the photo or video documentation. There might be some of them in your assigned parallel session. They will wear lanyards of a color different from the other participants. Kindly take note of this important detail. Thank you.