Rules & Emergencies

At the reporting session, all participants will present their action plans for after they return home based on what they learned in this program and how they might stay connected to Japan.

The action plan will be presented by groups at the reporting session, and the contents will be aggregated from consultation with all participants during the workshop.

After presentation of the action plan, each member will implement the plan within 3 months.

If it will be difficult to implement the action plan in 3 months, (e.g. Writing graduate/research thesis including this program experience, work/study in Japan, and in other comparatively medium- or long-term situations), please report the reason and expected implementation schedule to the implementing agency (AFS Intercultural Programs, Japan*) within 3 months.

2.Messaging Your Experience

Each participant will actively share his/her experience during the stay in Japan as well as convey information about Japan including about Japanese society, history, culture, politics, economics and diplomatic relations through Social Network Services (SNS) such as Facebook, Twitter, Instagram, YouTube, and so on both during the program

and within 3 months after the program.

3.Responding to Questionnaires

Participants must submit answers to questionnaires (during the program and after 3 months via the internet) to the implementing agency on time.

*（AFS Intercultural Programs, Japan：JENESYS／ASIA KAKEHASHI／MIRAI／JUNTOS） is one of the people-to people exchange projects promoted and 100% backed by the Japanese government. Please contribute your input through your action plans and reporting so we can assure the effectiveness of the program into the future.

Rules

1) Terms and Conditions of participation

You have signed and agreed to the Participation Agreement for JENESYS Program. Please pay your special attention to the following rules that are stipulated in the agreement.

1. Visit by natural family, relatives and friends are not accepted during the program.

2. Take part in the orientation programs and perform the assigned duties prior to, during, and after the program.

3. Do not drive a car or any other vehicle requiring a license according to local laws.

4. Accept a placement with a family and fellow participants of any race, creed or color.

5. Be subject to the laws of Japan and agree to abide by the laws of Japan.

6. Do not get involved with the use of drugs for non-medicinal purposes.

7. Any abuse of alcoholic drinks, such as binge drinking, and inappropriate behavior related to drinking alcohol is not allowed while on the program.

8. Return home at the conclusion of the program and to abide by the departure and return dates, travel arrangements, mode of travel and itinerary determined by AFS or appointed agent of AFS to and from Japan.

2) Using the Internet

When using the internet, follow these four rules:

1. Do not post any personal information, such as your name, address, and other information, which may identify you.

2. Pay careful attention when posting photographs or video images. Receive permission from all people attending in the images before posting them.

3. Do not post any material whose contents may be illegal, violate the Participation Agreement or that may put yourself or others at risk.

4. Do not post anything which is untruthful about your host family, AFS or MOFA that violates someone’s privacy or good name. Also, do not express ideas or use ‘’four-letter-words’’ which may hurt people’s dignity or which unjustifiably attack another person.

Emergencies

Japanese police are very reliable. If you are questioned by the police or a civil authority officer, please be respectful and cooperate even if you think you have not done anything wrong and you are being treated unfairly.

In the event of an emergency, please call AFS Japan and let the staff know your name and country and that you are the participant of JENESYS Program.

09:00-17:00

03-6206-1913

After17:00, weekends and holidays

090-4540-5180 （Duty Officer）

The following information will be useful in the event of an emergency when you are alone in your host family or outside the hotel and your host family.

1) Emergency phone numbers

119 Fire & ambulance (speak in Japanese)

110 Police (foreign languages OK)

171 Disaster Emergency Message Dial

2) Making an emergency call from a public phone

Remember, coins are not required.

Green telephone, push the red button at the bottom and then dial 110 or 119.

Gray telephone (ISDN), dial 110 or 119 directly

3) Reporting emergencies

Fire and ambulance Dial 119

In case of a fire, serious illness or serious injury (including injuries caused in a traffic accident), dial 119 and give the following information.

A) Say which service you need. In case of a fire, say "Kaji desu" If you need an ambulance, say "Kyuukyuusha desu”

B) Your address, name, & phone number

“Juusho wa……desu“　(my address is……)

“Namae wa……desu“　(my name is……)

“Denwa bangoo wa……desu” (my phone number is……)

（If using a public phone, say the number of the phone.）

C) Describe the situation.

(for an ambulance)

“Kega nin ga imasu”(someone is injured)

“Kyuubyoo desu” (someone is seriously ill)

“Hito ga taorete imasu”(someone has collapsed)

D) Identify the nearest landmark.

“Chikaku ni (landmark) ga arimasu. (Nearby there is a ……)

When the fire engine/ambulance comes, wave your arms or shout to attract attention so they know where to go. In Japan, the ambulance service is free of charge when called for valid reasons.

4) Crimes, thefts & traffic accidents Dial 110

If you witness, or are the victim of a crime or injury, or are involved in a traffic accident, contact the police immediately by calling 110.(languages other than Japanese OK)

A) Describe what has happened.

“Doroboo desu” (I have been robbed)

“Kenka desu” (people are fighting)

“Kootsuu jiko desu” (traffic accident)

B) Your address, name, & phone number

“Juusho wa……desu“(my address is……)

“Namae wa……desu“(my name is……)

“Denwa bangoo wa……desu”

(my phone number is……)

(If using a public phone say the number of the phone.

C) Identify the nearest landmark.

Chikaku ni (landmark) ga arimasu.

(Nearby there is a )

D) If there are injured people, say “Kega nin ga imasu” and the police will call an ambulance.

5) What to do if you are in a Traffic Accident

If you are involved in a traffic accident, make sure you do the following things.

A) Ask people nearby to call the police (if there are injured people, an ambulance too)

B) You should be examined by a physician regardless of your condition (even if you don’t have any visible injuries)

C) If you are unable to contact the police, ask people nearby to help you reach AFS Japan. Go to the police station to report the accident. Under the Japanese Road Traffic Law, a driver who causes an accident has to report it to the police. But because some people do not do it, you may have to report the accident. Also remember to get a copy of the police report to keep for compensation negotiations.

D) Get the name, address and phone number of the driver and the car owner.

E) Get the name, address and phone number of the insurance company and insurance agent of the driver, and the car owner.

6) Disaster Emergency Voice Message Dial 171

Please read “Basic Operation Method for Disaster Emergency Message Dial (171)” in the appendix and follow the instructions.

7) Natural Disasters and Terrorist Attacks

When to Contact AFS Japan: AFS Japan has asked your host family to confirm your safety with your host chapter immediately in the event of the following.

● An earthquake stronger than a 6 Lower on the Japanese seismic intensity scale.

● Flooding above the floorboards in your host family’s house.

● When your host family evacuates their home.

● When there is damage to your host family’s home or injuries to your host family.

● If there is a terrorist attack in your host community.

If AFS Japan does not hear from your host family, you will be contacted at your host family to confirm your safety. This will be reported to MOFA and the Embassy of Japan in your home country. If you are not with your host family, please get in touch with AFS Japan as soon as possible to confirm your safety.

8) Earthquakes

Earthquakes are common in Japan. While most are small enough not to be felt, you may be surprised by the strong shaking or swaying of the few larger earthquakes. Even so, houses or large buildings are very seldom damaged by earthquakes. When there is an earthquake, the most important thing is to remain calm.

Please follow the instructions of the Japan Meteorological Agency (JMA) on “Summary of Tables explaining the JMA Seismic Intensity Scale”.

9) Household fires

Most Japanese homes are made from wood and burn easily. When a fire breaks out, there is a chance it will spread quickly to neighboring houses. To prevent fire-related accidents, we suggest that you follow these warnings.

How to prevent fire-related accidents

A) It is vital to do everything possible to put out a fire in its early stage. If a fire starts, shout for help immediately - do not attempt to put the fire out entirely by yourself.

B) Before going to bed or going out, make it a habit to check that all heaters, cooking stoves, irons and bath heaters are off.

C) Careless smoking of cigarettes is the cause of many fires. Remember that prior to leaving home, you signed the Participation Agreement stipulating that it is understood that AFS has no responsibilities or liability for any claims for damages or injuries claimed to have been caused by the acts or omissions of participants while on a program, and that the prosecution of any claims for damages or injuries suffered by participants while on a program is the sole responsibility of the participants.

D) Liability Insurance in Japan does not cover any damage or loss due to a fire caused by careless smoking under The Law Concerning Responsibilities for Fire by Negligence.

E) Pay careful attention when using heating devices of any kind. During the winter, the air tends to become very dry. Fires can easily occur during this time. Ask your host family for an explanation of how and when to use the heating devices. Practice the instructions you are given until both you and your host family are sure that you fully understand them.

F) Don't put clothes, washing, or anything that may easily catch fire on or near heating devices.

Fire extinguishers (Shookaki) are extremely effective for putting out a fire at an early stage. Please ask your host family to tell you how to use the fire extinguishers in their home.