Embedded Files
This is the step by step process for Departments to submit the formal request for J sponsorship documents from the OISVS.
This is the step by step process for Departments to submit the formal request for J sponsorship documents from the OISVS.
Step 1: Collect the following information & documents to prepare for the request form:
Step 1: Collect the following information & documents to prepare for the request form:
Step 2: Submit the request form and email the material
Step 2: Submit the request form and email the material
> Deemed Export Questionnaire - required by federal laws and must be completed and approved from the Office of Risk Management
> English language proficiency documents demonstrating sufficient ELP
> Which J category you will request on their behalf
> Scholar/professor CV
> ACU Funding offered
> How the required health insurance will be funded
> The Visitor's Title
> The Goals and Objectives of the scholar/professor's visit
> The proposed dates of the program
> The tentative building and room where the scholar will be housed
The Faculty Host or Department Administrator can initiate the OISVS Departmental J1 Scholar Request form in Adobe e-sign, or email the names of signers to the OISVS to initiate.
The following names and email addresses will be required in the form:
-The faculty Host
-The department administrator (optional)
-The department chair
-The dean of the college
Email the completed documents to the OISVS:
- The approved Deemed Export form
- The Scholar's CV
- The English Language Proficiency documents
- Official institutional funding letters (if applicable)
⚠️ Wait for OISVS approval to send the official offer letter to the scholar (for visa purposes)
Step 3: After OISVS approval for the J-1 immigration status:
Step 3: After OISVS approval for the J-1 immigration status:
>Issue the official offer letter to the EV Scholar/ professor for their visa appointment using this template as appropriate.
>Request that the J scholar complete the steps outlined on the ACU J Scholar website and submit their DS-2019 request.
>Coordinate with the OISVS for any delays which may change the program dates, as a new DS-2019 will need to be issued.
>Communicate visa interview success/failure as notifications come in to the OISVS.
>Communicate scholar arrival dates and departmental plans for on boarding (see next page for more.)
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