Tips For Handling Event Emergencies

Chances are, something will go wrong during the event - and that's okay! Some common emergencies include clothing mishaps, late vendors, technology issues, and forgotten supplies. Here are a few tips for handling last-minute emergencies with confidence.

Y  Stay calm. If you can think clearly and appear confident, it helps everyone else stay calm as well. Often the guests don't even notice a problem unless you react in an unexpected way.

Y  Bring an Emergency Kit. What you include in your kit will vary depending on the event, but helpful items might include stain remover, band-aids, wire ties, deodorant, a lint roller, safety pins, pain relievers, granola bars, hem tape or glue dots, blister bandages, painters tape, extension cords, batteries, wire, and wire cutters, 

Y  Be familiar with the location. Know were the restrooms are located, how to access the electrical outlets, and where to find the closest convenience store in case you find yourself in need of a last-minute item.

Y  Have phone numbers readily available. Keep contact information for vendors and volunteers on hand. It's also helpful to have the event address written down in case someone calls because they can't find the location.

Y  Plan ahead as much as possible. If you are holding an outdoor event, make a plan for inclement weather. Save your music playlist on multiple devices and bring charging cables. Confirm details with vendors a few days before the event. Build extra setup time into your day-of checklist. Check and double check your packing list and other preparations.

Y  Most of all, be flexible and enjoy the moment. The unexpected hiccups often become the stories people remember most. The goal of your event is not to reach perfection.

You've got this!

Christina
Abean Assist

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