AAZK continues to develop and refine resources for AAZK Chapters. These resources are to be used in addition to and not as a substitute for the AAZK Operations Manual. Everyone has their own style of learning which is why AAZK has created resources in a variety of formats, hopefully enabling a better learning environment for all.
If you have any questions or still can't find what you are looking for, please contact the AAZK Resource Committee for assistance. There is a Table of Contents available below to help you navigate through the resources or just take a scroll around. All resources created by AAZK should be considered living documents. Make sure to check back often for any updates.
The AAZK Chapter Handbook is comprised of resources that completely and systematically answer common Chapter operation questions with the understanding that all Chapters are run differently. The AAZK Chapter Handbook is a complementary resource to the AAZK National Operations Manual. This handbook is a living resource, subject to modification as needed. The version information is listed in the footer of each section.
Section 1: Chapter Function.pdfSection 1: Chapter Function
This section outlines information regarding officer elections, responsibilities, meeting operations, equipment storage, and electronic media.
Section 2: Chapter Membership.pdfSection 2: Chapter Membership
This section details examples of benefits that can be included with Chapter membership.
Section 3: Chapter Finances.pdfSection 3: Chapter Finances
This section is all encompassing for anything related to Chapter Finances including; timelines, budgets, taxes, gambling, donations, chapter merchandise, and more.
Section 6: Chapter FUNdraising.pdfSection 6: Chapter FUNdraising
This section addresses topics related to how Chapters host fundraising events.
Section 7: Chapter Communication.pdfSection 7: Chapter Communication
This section covers ways of communicating within your Chapter, with your host institution and with AAZK National.
Section 9_ Multi Institutional Chapters.pdfSection 9: Multi-Institutional Chapters
This section addresses specific challenges of Multi-Institutional Chapters.
Coming Soon to the Chapter Handbook
Section 4: Chapter Funded Grants and Scholarships
Section 5: Donations of Goods & Services
Section 8: Working with your Host Institution
Dynamic Resources
These resources are designed to compliment the corresponding sections of the AAZK Chapter Handbook and the AAZK Operations Manual in a more dynamic and engaging way. Dynamic resources may be instructional videos, spreadsheets, slides, recordings of Chapter Networking Forums, past conference workshops, etc.
Chapter Function
Chapter Officer Orientation_Part 1.mp4Chapter Officer Orientation: Part 1 - Chapter Leadership
Chapter Officer Orientation Part 2.mp4Chapter Officer Orientation: Part 2 - Chapter Meetings
Chapter Officer Orientation Part 3.mp4Chapter Officer Orientation: Part 3 - Chapter Finances
Chapter Officer Orientation Part 4.mp4Chapter Officer Orientation: Part 4 - Miscellaneous
Fundraising
AAZK Chapter FUNdraising_2021.mp4AAZK Chapter FUNdraising
A Guide for Holding a Successful Chapter Fundraiser/Event.
Chapter Recharter
The recharter date for all AAZK Chapters shall be 15 March of each calendar year. Recharter documents will be made available, via email. to each AAZK Chapter by the AAZK Office.
The AAZK Recharter Packet contains five (5) files, with four (4) documents required for completion and returned to AAZK Administration by email or US Mail before 15 March of each calendar year:
Chapter Recharter Introduction Letter
Chapter Charter Agreement
The Recharter Agreement shall be completed and submitted by the current AAZK Chapter Officers responsible for the new fiscal year. This will include the name of the AAZK Chapter, facility mailing address, number of AAZK Chapter members and a list of all AAZK Chapter Officers. The Recharter Agreement is a declaration submitted by all current AAZK Chapter Officers. It states the required parameters and intentions of the AAZK Chapter and its relationship to AAZK, its Statement of Purpose, and IRS law.
Chapters that are undergoing difficulties in operation and organization may petition AAZK for Inactive Status by contacting the Executive Director of AAZK, Scott Soldat-Valenzuela, for details and procedures.
Chapter Fee Schedule
The Chapter Fee Schedule defines the Chapter Membership fee and Duty Obligation owed to AAZK National. AAZK Chapters failing to comply with fees and required reports by the Annual Recharter date shall be considered in non-compliance and their chapter charter subject to revocation.
Chapter Financial Income and Expense Worksheet
A Chapter Financial Income and Expense Worksheet is required to be completed and signed by AAZK Chapter officers. This worksheet is mandatory for all AAZK Chapters and is required by IRS regulation and defines provides the documented worksheet of where income was derived and where expenses occurred.
Chapter Financial Report
A Chapter Financial Report is required to be completed and signed by AAZK Chapter officers. This comprehensive report is mandatory for all AAZK Chapters and is required by IRS regulation. This report will detail the previous year’s financial transactions of the AAZK Chapter (Financial Statement) as well as indicate the financial value of each AAZK Chapter (Net Worth).
AS OF JANUARY 15, 2024...
In order to facilitate efficient communication throughout the recharter process, we have established a dedicated AAZK recharter email address for all recharter correspondence. If you have any recharter related questions, please contact AAZK at recharter@aazk.org, call the AAZK office at (480) 952-0755 and/or utilize the Recharter Resources below.
AAZK Chapter Recharter Instruction Manual_2024.pdfAAZK Chapter Recharter Instruction Manual v.2024
This is a comprehensive manual to be used when completing your Chapter Recharter Packet.
AAZK Chapter Recharter_v2024.mp4AAZK Chapter Recharter Video Guide
A step-by-step video tutorial for completing the annual Chapter Recharter Packet.
Links to Additional Resources
Please read AAZK's Disclaimer of Liability and Endorsement, located at the bottom of this page.
