Rotation Information for All Learners

Although it may seem like your rotation with PEM is a long way off, it's time to start preparing.  Call requests are generally due in 6-8 weeks prior to the start of your rotation, as we aim to have your schedule posted a minimum of one month prior to your rotation start date.  Call requests are mandatory and must be completed in a timely fashion.  Check the due date of your call requests under important dates on the right side of this page and complete the Call Request Questionnaire prior to that date.  

Unless otherwise indicated, PEM Orientation takes place the first Monday of your rotation at 10:00 AM via Zoom:

Join Zoom Meeting

https://ualberta-ca.zoom.us/j/96615600716?pwd=a1QrV0pnTktBYWJiSi9YWFAyOW5iQT09

Meeting ID: 966 1560 0716

Passcode: 372937 

Attendance at Orientation is MANDATORY. 

PEM Rotation Booklets (you are not required to use this booklet if your home program has switch to CBD and there is an alternate way of tracking EPAs)

• • each learner is given a yellow PEM Rotation Feedback Booklet at the beginning of the rotation (if you don't receive your booklet at orientation make sure to ask the staff member that you work with on your first shift)  Due to COVID booklets are currently being emailed to learners prior to their rotation 

  • The booklet must be signed by your preceptor after each shift

  • your evaluation booklet is confidential and is NOT to be left anywhere in the Pod between shifts

  • you are responsible for keeping your booklet safe and in your possession for the entire rotation 

  • your evaluation for the rotation will be based on the evaluations contained in this booklet (including clinical performance, attendance for shifts and academic sessions)  

  • final evaluations will NOT be completed without a completed PEM Rotation Feedback Booklet

  • any absences are noted and will affect your final evaluation 

  • final evaluations, via One45, are completed by: 

    • Dr. Troy Turner (troy.turner@albertahealthservices.ca) on odd blocks

    • Dr. Manu Kundra (manu.kundra@albertahealthservices.ca)on even block

Faculty Evaluations 

• a 4-digit Preceptor Evaluation ID Number for and internal ER evaluation system will be provided for you, by the PEM Clinical Admins pedsemerg.admin@ualberta.ca), on the front of your PEM Rotation Feedback Booklet

• evaluations are to be done at the end of your shift and are specific to one of the preceptors you have worked with that day

• you are asked to evaluate a minimum of 5 faculty during your rotation

PEM Rounds Evaluations 

• • PEM Rounds Attendance and Evaluations must be completed after rounds (can also be accessed via a link on the top of this page or on your phone at the rounds with a QR code)

Call for all University of Alberta residents rotating through PEM, will be reported by the PEM Medical Education Program Coordinator (MEPC) and paid according to the PARA Agreement.  PARA calculates any entitlement to an on-call stipend.  

Call for non-UofA residents should be reported to your home program for payment.

All shifts scheduled until midnight or later will be reported as "Emergency call" and are eligible for a call stipend.

Please ensure that the schedule reflects any missed shifts and report any variances to the PEM Medical Education Program Coordinator (MEPC) as soon as possible.  

The Family Medicine Coordinator has indicated that it is NOT permissible to bring your Medical Student to your PEM rotation. 

There are small lockers available to store your personal items. They are not large (approx. 12" square). You will need to bring your own lock. These lockers are for use while you are on shift only. 

If you are sick, you must call in at 780.407.3737 and speak directly to the staff physician you are schedules to work with.  Do not leave a message with a the clerk or other staff member.

You must also follow up with an email to the Program Administrator (pedsemerg@ualberta.ca) so that the master schedule can be noted and make-up shift(s) can be organized.

The minimum number of shifts required for your Pediatric Emergency Medicine rotation is as follows:

• • a minimum of 14 shifts on a standard 28-day rotation (however the number of shifts may be increased if the length of the rotation is longer than 4-weeks) must be worked (this number will be adjusted accordingly it you have an approved leave during your rotation or if you are working a statutory holiday)

  • vacation requests are NOT permitted on this rotation

  • shifts CANNOT be stacked to allow for additional days off

  • a minimum 2 shifts must be over night (2400-0700)

  • 5-6 shifts must be worked on the weekend, number of weekend shifts may be increased if the length of rotation is greater than four weeks (weekend is defined as a Friday overnight shift, or any Saturday or Sunday shift)

  • the remainder of your shifts will be divided between days and evening

  • any missed shifts must be made up within the Block in order to complete the rotation

Failure to meet these requirements will result in an unsuccessful rotation.

No changes to the schedule will be permitted unless they are approved by Dr Arent. In order to maintain a balanced schedule, you must first try to coordinate a shift trade with another learner on the schedule (instead of requesting open shifts).  If you are unsuccessful in coordinating a trade, another option may be considered.  

All requests must be emailed to Dr Robin Arent (robin.arent@albertahealthservices.ca) and copy to the Program Administrator (pedsemerg@ualberta.ca) for approval.

You will be sent a calendar invite for each round(s) that you are expected to attend, as follows: 

• Resuscitation Rounds - attended by R1 and R2 learners 

• Junior Learner Rounds - attended by R1 and R2 learners (sign up for cases)

  • • • take place every week during the 4-week block and are attended by R1's and R2's.  Rounds are comprised of a small talk or cases.  You will be required to present two cases, over the 4-week rotation.  These are not formal talks (no PowerPoint presentation required), however you should  be prepared to answer the questions listed within the case. These Rounds are designed to generate discussion and hit on key points. 

• Senior Learners may be invited to select rounds (invites will be sent via the Google calendar)

• PEM Rounds (including Journal Club and Radiology Rounds) - attended by all rotating learners

• Journal Club

• Radiology Rounds 

You are expected to attend all noted rounds (you are excused if your have worked the 2400-0800 shift the previous night).

If you are scheduled for a shift during rounds, you will be excused to attend (please notify your preceptor).

You are required to complete rounds attendance/evaluations forms (even if you did not attend) failure to do so will be noted and reflected in the Professional Conduct section of your evaluation.

You are not permitted to sign-in for another learner.

During COVID you will be asked to wear AHD issued hospital scrubs. You will be given further information on where to find scrubs during orientation.

The linens in the basement (0 level) is open until early evening - if you need scrubs after hours, you can ask someone to let you in to the emergency area with scrubs just ask a nurse/staff/PEM resident to point it out. You will have requested key access for you.

In non-COVID times: Dress as you would for a clinic setting and bring your stethoscope.  Scrubs and/or a white coat are optional.  No scrubs will be dispensed from the Pediatric Emergency Department.