Google Calendar is a free web-based calendar which you can use for keeping track of important events in one place from any computer or mobile device anywhere.
You create several calendars for different uses in the same Google Calendar and for each calendar you can choose to:
For example you could create a personal calendar which you keep private (not viewable by others) and a school calendar that you share with family, parents and students. You can also set up appointment slots for students or parents to book an appointment with you.
You can also sync between other calendars such as Outlook, iCal, your iPhone, tablet or embed it in blogs and web pages.
Google Calendars are also excellent for coordinating online meet up for global projects or connecting with classes in other countries because it automatically converts the time to your time zone when you subscribe to the calendar.
Check out how Google Calender converts the times by subscribing to Classroom 2.0 Live Conversations calendar.
1. Create a Gmail account (if you don’t have one).
2. Go to Google Calendar and sign in with your Google Account.
3. Click on Create a new Calendar under drop down menu next to My Calendar.
4. Add Calendar Name (1), Description (2), select Make this Calendar public (if you want to embed into a website) (3) and click Create Calendar (4).
5. When you see “Warning: Making your calendar public will make all events visible to the world, including via Google Search. Are you sure? ” you need to click Yes (if you want to embed in a website otherwise your students and parents won’t be able to view the calendar).
6. If you expand the My Calendar menu you will now see your new calendar has been created.
7. Now just click on Create to add an event to your Calendar.
8. Add event title (1), date and time (2), Where (3), select your calendar (4) from the Calendar drop down menu (in our example it is Important Class dates), add a description and click Save (5).
9. Your event will now be added to your Calendar. You repeat this process to add events to your Calendar.
10. You edit an event by clicking on the name of the event. This opens the event in Edit mode where you just update the details then click Save.
Embedding a Google Calendar on your blog is really easy. It can be embedded as either:
Embedding a Google Calendar is your sidebar is a good option if you want the calendar to be visible on every page of your blog but it does make the calendar small. Whereas the best option for embedding a larger calendar is to embed it into a page.
1. Completely write your page including adding title, any text and images.
2. Click on Save Draft, previewed your post and make all necessary edits.
3. Click on Preview to previewed your page.
4. Check your page and make all necessary edits.
5. Go to Calendar Settings in your Google Calendar.
6. Click on Customise the color, size and other options next to Embed this Calendar.
7. Choose which options you want to Show on your calendar (1), the default view (2), adjust the width and height (3), select the Week Starts on day(4). and which calendars (5) to display when embedded.
8. Click on Update HTML (1) and then copy the HTML code (2)
9. Click on HTML Tab on your page editor.
10. Paste the embed code into your page where you want it to appear then click Publish.
11. When you view the page on your blog you will now see your Calendar embedded.
12. Please note if your readers see the message you don’t have permission to view this calendar it means you didn’t make your calendar public and you need to change your Calendar Settings to Public by going to the Share this Calendar tab.
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1. Go to Calendar Settings in your Google Calendar.
2. Click on Customise the color, size and other options next to Embed this Calendar.
3. Select Show Title, Navigation buttons (1), choose Agenda for the default view (2), adjust the width (3) and height (try 170 pixels first), and which calendars to display when embedded.
4. Click on Update HTML (1) and then copy the HTML code (2)
5. Go to Appearance > Widgets inside your dashboard.
6. Drag a text widget into your sidebar.
7. Paste the embed code for your Google Calendar into the text widget.
8. Click Save and Close.
9. View your Calendar in your sidebar.
Google Appointment slots allow you to set time slots for people to reserve on your calendar. This is handy if you want to set aside time slots where parents or students can reserve a time to have an appointment with you.
It’s simple:
1. Log into your Google Calendar account.
2. Make sure you are in Week or Day view by clicking on the Week or Day tab (you can’t create Appointments slots in any other view).
3. Click on the Calendar grid where you want to add the appointment slot.
4. Click on the Appointment slots link when the Events bubble opens up.
5. Click on Edit Details.
7. Choose the calendar you want to add the appointment slots to (1), add a short title for your appointment slot next to Title (2), set up your Time block (3), and select Repeat if you want to set up repeating appointments (4), select the type of appointment (5), add the location in Where (6), and a description (7) then click Save.
Repeating appointment slots:
The repeat option allows you to repeat the appointment slots on a regular day or time for an specified period or ongoing without having to make each individual appointment slot.
Type:
Allows you to offer the timeslot as a single appointment or split into smaller slots of 30 minute time slots.
Your calendar’s appointment page location is displayed on this edit appointment slot page. This is the URL people need to visit, when logged into their own Google Calendar, to book an appointment.
8. Go to Reminders and notifications in your Google Calendar.
9. Select to receive email notifications and click Save
Your appointment slots will appear on your calendar but people need to go to your appointment page and be logged into their own Google Calendar account to be able to book an appointment.
There are several options for sharing your appointment page:
While you can embed the Appointment page on your blog it only displays if the person viewing the page is logged into their Google Calendar account so the best option is to add a link to your appointment page.
How to add a link to your appointment page
1. Add information about your appointment slots and how to book them above where you want to place your embedded Google Calendar.
2. Go to your Google Calendar and open up an appointment in Edit mode and copy your Appointment page URL.
3. Add your link to your appointment page.
4. You can also add a link to your Contact page for those people who want to book an appointment without their name being displayed on your Calendar.
5. Once your Calendar page is published it might look something like this:
1. To book an appointment the person needs to first sign into their Google Calendar account.
2. Go to your appointment page (here is my demo appointment page).
3. Click on one of the Available Appointment slots.
4. Click Save on the Book an Appointment pop up.
5. Once an appointment is booked that Available Appointment slot no longer appears on your Appointment page and the person’s name will appear on the appointment slot on your Google Calendar.