Embedded Files
Open Office Tips and Tricks
Q: Where do I find Open Office on the computer?
A: Start Menu > Program Files > Open Office or look for the Open Office shortcut on the desktop.
Writer = Word Processing (MS Word)
Calc = Spread Sheets (MS Excel)
Impress = Presentation (MS Power Point)
Q: I have created an Open Office document. How do I save it?
A: Choose File > Save As > In the drop down list titled “save as type” choose the Microsoft Word format. For a spread sheet save as a Microsoft Excel document. The file should be saved to your Z drive or your USB thumb drive. Both of these locations can be found in “My Computer” (XP) or “Computer” (Win 7)
Q: Can I create a document in school and work on it at home?
A: Yes. If you save it as a Microsoft Word doc and have Word at home there should not be a problem. It will work if it is saved as an Open Office document and you have Open Office installed on your home computer.
Q: Can I install Open Office on my home computer.
A: It may be downloaded for free at: http://www.openoffice.org Please note that SAU41 will not be responsible for tech support on home computers.
Q: I accidentally deleted a file from my Z drive that I was working on yesterday. Can I get it back?
A: Yes, there is a good chance you can retrieve it. Open My computer or Computer from the start Menu. Right click on your Z drive and choose Properties. Choose the Previous Versions tab. Double click on a back up from an earlier time and date. This will open a “shadow copy” of your files and hopefully you will find your missing document. It is important you save this to your real Z drive as these backups are cycled out every few days. This only works for your Z drive on the file server and does not work for files on the desktop or USB thumb drives.
Q: In a text document how do I turn off the auto-number feature?
A: There are 2 ways to do this.
Option 1: If you number a row of text and do not want the auto number to continue hold the "Shift' key while pressing enter. This will add the next line of text with out a number.
Option 2: To permanently disable this feature in Open Office Writer go to Tools > “AutoCorrect Options” > click on the “Options” tab > uncheck “Apply numbering - Symbol:*”
Q: I need to print but don’t have a printer. How can I add a printer?
A: To add a printer in Windows 7 follow these steps:
- Click the Start icon (lower left) and select Devices and Printers
- Click on Add a printer
- Select “Add a network, wireless or Bluetooth printer”
- Do NOT choose from the list, but click on “The printer I want isn’t listed in the directory...”
- Choose the first option: To find a printer in the directory based on location or feature.
- Click Next and Type HBMS in the name field
- Click Find Now and select the printer you want from this list,
- Click OK
- The printer will be installed on your computer
- Click Next, Finish.
Note: Some printers have security settings and are not available to all users.
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