All System Tasks/Email Notifications
All System Tasks
The progress of all imports may be monitored by going to the All System Tasks area.
1. Click the down arrow on the Additional area and select All System Tasks.
2. Imports display on the grid.
3. Open the import record to see the status and any import error messages.
All imports, whether done at the local level or SEA level, are viewable at the All System Tasks area at the SEA agency.
Imports done at the local level are viewable by users in that agency.
Integrated imports do not display at the All System Tasks area in the local agencies; integrated imports only display at All System Tasks at the SEA agency.
Grid columns
The default view on the All System Tasks grid is "System Task List" and contains the following columns.
Searches
By default, all imports display on the grid.
Grid column filtering may be used to narrow the list of imports that display. For example, you may filter the Type column to display only student imports. Enter "Student Import" in the grid column heading and then click the filter icon to select the operator. The default operator is "Starts With." You may apply the default filter by simply clicking off of the column.
Select the Searches link and expand the General category to set the filter "Previous 14 Days." This will display imports from the previous 14 days from today's date. This filter is typically selected to filter nightly imports, such as the DRC and Pearson GED automatic integration, so the user can see the automatic imports from the previous two weeks.
View Manager
"System Task List" is the default view. A new view may be created that includes additional fields.
Import Record
Double-click the record on the grid or click the edit icon to open the import record.
Task Data tab
The Data tab grid contains the following columns.
Task Messages tab
The Task Message tab displays the columns on the imported file, as well as the row, status, and the message associated with each row. This helps explain why a particular row was not imported. This grid may be exported by clicking the Export button.
Import files with malformed or incorrect column headings will display "File import has failed" at the top of the grid.
Multiple Matching Students
Some imports have columns to import records matched on student ID or SSN, or both. If a record on the import file contains only the SSN but there are multiple records on the import file that matches on that SSN, a row for each instance will display at the Task Messages tab.
For example, the import file may have only one row with a record that matches on SSN, but the SSN is found in multiple agencies or in multiple student records in the same agency. In that case, you will see multiple records for the row at Task Messages.
Other imports use matching logic, such as matching first and last name, birthdate, gender, or ethnicity. There will be multiple rows when more than one student meets the match criteria.
Status Filter
The rows on the grid may be filtered by status by selecting a status from the filter drop down list. Only statuses generated by the import will display on the list.
Added
Pre-Existing
Potential Match
No Match
Error
Export
The Task Messages grid may be exported by selecting the Export button.
Email Notification
The user may select how they wish to receive email notifications for imports.
This functionality is on the Person Profile Settings tab. To access Person Profile, hold your mouse over the person icon in the top right corner of the window and select "Profile."
At the Settings tab/Job Completion Email Notification field, you may select:
Yes: The default choice is "yes." This means that that the user will receive an email notification each time they import data in LACES or if their email address is associated with an automated import.
No: Email notifications will NOT be sent when the user imports data or if their email address is associated with an automated import.
On error: An email notification will only be sent when there is an error in the import.
Last update: 3/12/2024